Bids and Planning Officer

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

Philippine Business for Social Progress (PBSP) is seeking a capable Procurement Secretariat professional to manage BAC processes, assist in procurement planning, and guide stakeholders in complying with PBSP policies. The role supports the procurement team in achieving efficient bidding and contract administration.

The position requires a degree in a related field and at least two years in services or supply chain management, with strong communication and ethical standards.

Qualifications

• Bachelor's degree in Industrial Engineering, Business Administration, SCM or related field.
• At least two years of experience in services or supply chain management.
• Good interpersonal skills with ability to communicate at all levels.
• Strong ethics and compliance standards; process-oriented and organized.

Responsibilities

• Assist the Procurement Senior Officer in team direction and activities.
• Provide guidance to all stakeholders and align with PBSP procurement policy.
• Actively seeks for industry's best practices and market sensing strategies for program requirements.
• Regularly communicates with management, employees, vendors, contractors and suppliers to establish and maintain relationships.
• Maintains all documents, reviews and results of awards and contracts in a centralized database.
• Works closely with the operations unit to understand BAC requirements.
• Provide document review of bidding documents and its alignment to PBSP policy.
• Safekeep meeting records for future reference and audits.
• Performs other related tasks as assigned by supervisor or management.
• Lead BAC secretariat processes and align with requesting units.
• Maintain BAC documents in a centralized database.
• Facilitate supplier meetings, site inspections and pre-bid conferences.

Skills

Interpersonal skills

Communication

Process oriented

Organized

Ethics and compliance

Education

Bachelor's degree in Industrial Engineering / Business Administration / Supply Chain Management or related fields

Job description

Philippine Business for Social Progress (PBSP) is the largest business-led non-governmental organization (NGO) in the Philippines, established in 1970 to lead the private sector's efforts in poverty reduction. Founded by 50 business leaders, it encourages companies to fulfill their corporate social responsibility (CSR) by pooling resources and expertise to support sustainable development.

ROLE SUMMARY

In-charge of the BAC Secretariat process and procurement plan implementation

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Assist the Procurement Senior Officer in team direction and activities
2. Provide guidance to all stakeholders and provide clear alignment to PBSP procurement policy
3. Actively seeks for industry's best practices and market sensing strategies to provide the best practices for the program's requirements
4. Regularly communicates with management, employees, vendors, contractors, and suppliers to establish and maintain effective working relationships
5. Maintains all documents, reviews and results of awards and contracts in a centralized database
6. Works closely with the operations unit to understand details of BAC requirements
7. Provide document review of all pertinent bidding documents and its alignment to PBSP policy
8. Safekeep meeting records for future reference and audits
9. Performs other related tasks as may be assigned by immediate supervisor and/or the management

Secretariat

1. In-charge of the assigned process of all Bids process that are under the Bids and Awards Committee (BAC) Review & Endorsement
2. Leads, organizes, plans, and executes BAC secretariat processes and aligns it with the requesting units.
3. Works closely with the requesting unit to understand details of BAC requirements
4. Maintains all documents, reviews and results of awards and contracts in a centralized database
5. Facilitates supplier meetings, site inspection and pre-bid conferences and other related functions to Bidding
6. Safekeep BAC meeting records for future reference and audits

Planning

1. Ensure that the procurement plan of requesting units is up-to-date, relevant and transacted thru ERP project management (Netsuite, SAP, etc.)
2. Maintains and updates the procurement monitoring report and provide feedback on purchase status (PR & PO) of the procurement team
3. Review the implementation timing of projects in the procurement plan and provide regular status reports with relevant stakeholders
4. Provide procurement plan summary for vendor sourcing initiatives and progress updates of all projects in the procurement plan
5. Ensure that all purchase request have the appropriate procurement plan in the ERP project management
6. Conduct regular meeting with stakeholders to ensure procurement plan status updates and needed resolution

MINIMUM QUALIFICATION

Education: Bachelor's Degree of any courses related to Industrial Engineering, Business Administration, Supply Chain Management and other business related courses

Experience: Preferably with at least two (2) years work Experience in the related field of services

and/or Supply chain management.

Other / Special Skills: Good interpersonal skills with ability to communicate at all levels; process oriented, structured, and organized; high ethical and compliance standards