Bidding Associate

First Datacorp; Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

First Datacorp in Makati is seeking a Sales Assistant to support bid submissions, coordinate with Sales, Finance, Product, and Operations, and ensure timely documentation. The role focuses on bid management, accreditation compliance, and sales operations support.

The ideal candidate has 2–3 years in related roles, familiarity with SAP/Oracle/QuickBooks, strong Excel skills, and a bachelor’s degree. Onsite work from Monday to Friday, with overtime during bid deadlines.

Qualifications

• As a Sales Operations professional, you will support bid submissions and ensure compliance with accreditation requirements.
• Knowledge of sales processes, bid/tender management, and compliance requirements.
• Familiar with SAP, Oracle, QuickBooks, or similar business systems.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Graduate of any 4-year bachelor's degree course.

Responsibilities

• Manage bid and tender submissions to support new business opportunities.
• Maintain company accreditations, certifications, and compliance requirements.
• Prepare proposals, quotations, and sales-related documentation.
• Coordinate with Sales, Finance, Product, and Operations teams to ensure timely submissions.
• Monitor bid deadlines, accreditation renewals, and key sales documentation.
• Support sales order processing, billing coordination, and other sales operations activities.
• Ensure all documentation complies with client, company, and regulatory requirements.

Skills

Sales Operations

Bid Management

Order Processing

Billing

Documentation

Education

Bachelor's degree

Tools

SAP

Oracle

QuickBooks

Excel

Job description

• Manage bid and tender submissions to support new business opportunities.
• Maintain company accreditations, certifications, and compliance requirements.
• Prepare proposals, quotations, and sales-related documentation.
• Coordinate with Sales, Finance, Product, and Operations teams to ensure timely submissions.
• Monitor bid deadlines, accreditation renewals, and key sales documentation.
• Support sales order processing, billing coordination, and other sales operations activities.
• Ensure all documentation complies with client, company, and regulatory requirements.

What You'll Do

• Manage bid and tender submissions to support new business opportunities.
• Maintain company accreditations, certifications, and compliance requirements.
• Prepare proposals, quotations, and sales-related documentation.
• Coordinate with Sales, Finance, Product, and Operations teams to ensure timely submissions.
• Monitor bid deadlines, accreditation renewals, and key sales documentation.
• Support sales order processing, billing coordination, and other sales operations activities.
• Ensure all documentation complies with client, company, and regulatory requirements.

Why Join Us

Be part of a collaborative team where your work directly contributes to winning new business, supporting sales success, and driving operational excellence.

Minimum Qualifications

As a Sales Assistant, you will play a key role in driving business growth by supporting our sales operations, managing bid submissions, and ensuring compliance with accreditation requirements.

What We Are Looking For

• With 2-3 years of experience in Sales Operations, Bid Management, Sales Administration, Order Processing, Billing, or a related role.
• Knowledge of sales processes, bid/tender management, and compliance requirements.
• Familiar with SAP, Oracle, QuickBooks, or similar business systems
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Have strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Graduate of any 4-year bachelor's degree course
• Willing to work onsite in Makati from Monday to Friday.
• Willing to render overtime work when needed, particularly during bid preparations and submission deadlines.