Bid & Business Support Specialist

Asea Airports Development Corporation; Philippines; On-site; PHP 420,000 - 600,000; Full time

Benefits offered by this job

Job summary

Asea Airports Development Corporation is seeking a highly organized Bid & Business Support Specialist to manage bid documentation, compliance requirements, and provide essential business support. The role focuses on ensuring completeness, accuracy, and timely delivery of tender materials.

You will coordinate with internal departments, maintain records of permits and accreditations, and assist in proposals, client accreditation, and stakeholder communications to support successful bid

Qualifications

• Bachelor's degree in a related field.
• At least 2 years in bid documentation, business support, or tendering.
• Familiarity with RA 9184 and government procurement procedures.
• Experience in construction, engineering, procurement, or contracting is a plus.
• Strong document management and attention to detail.
• Proficient in MS Office (Word/Excel).
• Excellent communication and coordination.
• Able to handle multiple deadlines with minimal supervision.

Responsibilities

• Prepare, organize, and review bid documents for completeness and compliance.
• Ensure bidding requirements compliance per RA 9184 and rules.
• Monitor bid deadlines and submission requirements.
• Coordinate with internal teams to gather documents.
• Maintain records of permits, licenses, accreditations, registrations.
• Assist in preparing proposals, profiles, presentations, and business documents.
• Support client accreditation and pre-qualification.
• Coordinate with clients, contractors, government agencies, and stakeholders.
• Prepare bid trackers, reports, and status updates.
• Provide admin and business support to management and departments.

Skills

Document management

Organizational skills

Attention to detail

Communication skills

Coordination skills

Meeting deadlines

Minimal supervision

Education

Bachelor's Degree in Industrial Engineering, Business Administration, Management, Marketing, or related field

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a highly organized and detail-oriented Bid & Business Support Specialist to manage bid documentation, compliance requirements, and provide business and administrative support.

RESPONSIBILITIES

• Prepares, organizes, and reviews bid and tender documents for completeness and compliance

• Ensures compliance with bidding requirements, including RA 9184 (Government Procurement Reform Act) and applicable procurement rules

• Monitors bid submission deadlines, documentary requirements, and compliance checklists

• Coordinates with internal departments to gather technical, financial, legal, and corporate documents

• Maintains updated records of company permit, licenses, accreditations, registrations, and other required documents

• Assists in preparing proposals, company profiles, presentations, and business documents

• Supports client accreditation, pre-qualification, and other business requirements

• Coordinates with clients, contractors, government agencies, and other stakeholders as needed

• Prepares bid trackers, reports, and status updates

• Provides administrative and business support to management and other departments

MINIMUM QUALIFICATIONS

• Bachelor's Degree in Industrial Engineering, Business Administration, Management, Marketing, or related field

• At least 2 years of experience in bid documentation, business support, tendering, or related roles

• Familiarity with RA 9184 and government procurement/bidding procedures

• Experience in construction, engineering, procurement, or contracting is an advantage

• Strong document management, organizational, and attention-to-detail skills

• Proficient in Microsoft Office, particularly Word and Excel

• Excellent communication and coordination skills

• Able to manage multiple deadlines and work with minimal supervision