Bid and Proposal Specialist

Spinvirtualsolutions; Philippines; Remote; PHP 420,000 - 680,000; Full time

Benefits offered by this job

Home office setup

Job summary

Spinvirtualsolutions, a Sydney-based web design and development agency, seeks an experienced Bid and Proposal Specialist to identify, qualify, prepare, and submit tender responses for government and public-sector projects. You will manage end-to-end tender processes, ensure compliance with submission requirements, and develop compelling proposals that address evaluation criteria.

The role also supports business development through capability statements, case studies, and client proposals, with a

Qualifications

• 2+ years in tender writing, bid management or similar roles.
• Excellent written English with clear, professional content and Australian spelling.
• Ability to develop compliance matrices and manage multiple tenders with tight deadlines.

Responsibilities

• Identify opportunities by monitoring procurement portals and websites.
• Assess opportunities against scope, eligibility, criteria, risks and deadlines.
• Prepare bid/no-bid assessments and recommendations.
• Register and maintain supplier profiles across platforms.
• Review RFTs, RFQs, RFPs and EOIs.
• Develop compliance matrices to meet mandatory requirements.
• Write tailored responses covering methodology, delivery, timelines, risk, value.
• Prepare capability statements, case studies, team CVs and pricing schedules.
• Coordinate with internal stakeholders for information.
• Manage submissions and lodgement confirmations to ensure on-time bids.

Skills

Tender writing

Bid management

Proposal writing

Research skills

Strong English writing

Project coordination

Attention to detail

Tools

Microsoft Word

Excel

PDF tools

Google Workspace

Job description

A Sydney-based web design and development agency with over 26 years of industry experience. The agency specialises in website design and development, WordPress and Shopify solutions, and digital services that help businesses strengthen their online presence and achieve their digital goals.

About the role

We are seeking an experienced Bid and Proposal Specialist/ Tender Writer to identify, qualify, prepare, and submit high-quality tender responses for government and public-sector projects involving digital services, website development, IT, hosting, and digital marketing. The successful candidate will be responsible for managing the end-to-end tender process, ensuring compliance with submission requirements, and developing compelling proposals that address evaluation criteria. This role will also contribute to business development through the preparation of capability statements, case studies, and client proposals.

Key responsibilities

• Monitor government procurement portals, tender platforms, and council websites to identify relevant business opportunities
• Research and assess tender opportunities based on scope, eligibility, evaluation criteria, mandatory requirements, risks, and submission deadlines
• Prepare bid/no-bid assessments and recommendations for management review
• Register and maintain supplier profiles and relevant panel memberships across procurement platforms
• Review and analyse Requests for Tender (RFTs), Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Expressions of Interest (EOIs)
• Develop compliance matrices to ensure all mandatory requirements and evaluation criteria are addressed
• Write persuasive, tailored responses covering project methodology, delivery approach, timelines, risk management, and value for money
• Prepare supporting documents, including capability statements, case studies, team profiles, CVs, referee summaries, and pricing schedules
• Coordinate with internal stakeholders to gather technical, operational, and commercial information for submissions
• Manage submission requirements, declarations, supporting documentation, and lodgement confirmations to ensure all tenders are submitted on time

About you

• At least 2 years of experience in tender writing, bid management, proposal writing, or a similar role
• Excellent written English, with the ability to produce persuasive, clear, and professional content using Australian spelling and style
• Demonstrated experience preparing compliance matrices and managing multiple tenders with strict deadlines
• Strong research, analytical, organisational, and project coordination skills
• Advanced proficiency in Microsoft Word, Excel, and PDF tools, with experience using Google Workspace
• Ability to interpret complex tender documentation and translate requirements into structured, compelling responses
• Strong attention to detail and a proven commitment to submitting accurate, compliant documents on time
• A reliable home office with backup internet and power, suitable for handling confidential documentation
• Previous tender or proposal writing samples that can be shared for assessment, with confidential information redacted where necessary