Tenders Administrator (014-745)

Hunt St Pty Ltd; Philippines; Remote; PHP 735,000 - 832,000; Full time

Job summary

Hunt St Pty Ltd seeks a Philippines-based Tenders Administrator to coordinate all tender, bid and EOI submissions for an Australian client. This remote role involves collaborating with Estimating & Tendering Lead, technical staff, and stakeholders to prepare high-quality tender content and maintain the qualitative documentation library.

The ideal candidate will have 3+ years in tender/bid administration, strong writing and MS Office skills, and experience with Zoho CRM, SimPRO or Procore.

Qualifications

• Minimum 3 years in tender, bid writing or contracts administration in Australian building/construction.
• Experience responding to qualitative criteria for government or Tier 1 clients.
• Demonstrated ability to produce well-structured written content.
• Ability to interpret tender requirements and craft client-focused responses.

Responsibilities

• Identify tender opportunities aligned with company capabilities.
• Raise and manage tenders in Zoho CRM and related systems.
• Coordinate tender materials and distribute to stakeholders.
• Assist with methodologies, project programs, and safety plans as needed.
• Lead or support bid/tender writing with technical input from staff.

Skills

Tender writing

Contracts admin

Content writing

Tender requirements

MS Office

Document mgmt

Zoho CRM

SimPRO

Procore

Communication skills

Education

Bachelor-level degree in Communications or related

Tools

Zoho CRM

SimPRO

Procore

AI writing tools (Claude)

Job description

Looking for Philippines-based candidates

Compensation range:

$1,500 AUD - $1,700 AUD / Monthly

Work Schedule:

9 AM - 5 PM, Monday to Friday (AU Time)

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

A well-established Australian business operating in the building improvement and asset maintenance space. They deliver project-based solutions focused on the refurbishment, enhancement, and upkeep of existing commercial and public-use facilities. Their work commonly includes upgrades to operational spaces, internal fit-outs, make-good works, and external infrastructure improvements across sectors such as education, healthcare, and other institutional environments.

Role Overview:

We are seeking a Tenders Administrator to coordinate and support all tender, bid, and EOI submissions for the company. This role is critical in ensuring that submissions meet client requirements, maintain brand standards, and reflect the company's capabilities.

The successful candidate will work closely with the Estimating & Tendering Lead, technical staff, and multiple stakeholders to prepare high-quality, compelling tender content, manage tender correspondence, and maintain the qualitative documentation library used across all submissions.

Key Responsibilities:

• Identify potential tender and bid opportunities that align with the company's capabilities
• Raise and manage tenders in internal systems such as Zoho CRM
• Manage incoming tender correspondence, including addenda, site meeting notes, registration documents, and other tender-related administration
• Accurately distribute tender materials to all stakeholders, including management, subcontractors, and clients
• Assist in developing project-specific methodologies, project programs, and Safety Management Plans when required
• Contribute to all bid/tender writing, liaising with technical staff to collect accurate and complete content
• Review RFT documentation and provide a clear summary of requirements to management
• Maintain up-to-date qualitative documentation for EOIs and tenders, including certificates, compliance letters, licenses, project profiles, personnel profiles, and past project experience
• Act as the primary point of contact for coordinating multiple stakeholders and their commercial input to tender submissions
• Coordinate first-class presentation material, ensuring brand standards are maintained while meeting client requirements
• Assist with the creative design and production of tender documentation where required
• Demonstrate strong safety awareness and understanding of building and maintenance processes
• Communicate effectively both orally and in writing with internal and external stakeholders

Required Skills and Qualifications:

• Minimum 3 years' experience in a tender, bid writing, or contracts administration role within the Australian building and construction industry
• At least 3 years' experience responding to qualitative criteria for government or Tier 1 contractor clients
• Demonstrated experience producing compelling, well-structured written content
• Strong ability to interpret tender requirements and structure responses to address client criteria effectively
• Advanced computer skills including MS Office and document management systems
• Experience working with online job management systems such as SimPRO, Procore, or similar
• Direct exposure to Australian government or commercial procurement processes
• Excellent interpersonal skills and communication skills, both written and verbal

Nice to Have

• Bachelor-level degree in Communications, Business, Construction Management, or a related field
• Familiarity with EstimateOne for tender tracking and distribution
• Experience using AI writing tools (e.g., Claude) for content drafting and editing
• Understanding of building and maintenance processes in commercial or public infrastructure contexts

This is a remote role that will be set up via an Employer of Record (EOR) service.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile