Benefits and HRIS Admin Specialist

Monee; Mandaluyong; On-site; PHP 400,000 - 600,000; Full time

Job summary

Monee is seeking a Benefits & HRIS Admin Specialist to manage HRIS data, benefits administration, and leave management. The role supports onboarding, reporting, and coordination with HR partners to ensure accurate records and timely processing of benefits and payroll-related tasks.

The position involves handling employee data in the HRIS, generating reports, managing benefits enrollment, and ensuring compliance with government-mandated programs.

Qualifications

• Bachelor's Degree / 4-Year Course in HRM or related field.
• At least 3 years of HRIS and Benefits administration experience.
• Excellent understanding of HRIS, Benefits Administration and Leave Management.
• Intermediate to Advanced proficiency in MS Excel.
• Meticulous and organized, able to work in fast-paced and dynamic environment.
• Strong problem-solving, interpersonal and communication skills.
• Strategic mindset to contribute to payroll projects.

Responsibilities

• Enter new hires, employee movements, and data into the HRIS.
• Coordinate with On-boarding for information of new hires.
• Support HR Business Partners to keep HRIS data up to date.
• Assist with daily administration of Employee Self-Service and orientation of the system.
• Create HR reports using HRIS for monthly headcount and other demographics.
• Prepare presentation materials in MS Excel/PowerPoint for reports.
• Maintain HRIS calendar with vacations and holidays.
• Run audits to maintain data integrity in HRIS.
• Prepare COE drafts for requests.

Skills

Interpersonal skills

Communication skills

Problem-solving

Meticulous

Strategic mindset

Education

Bachelor's Degree in HRM or related field

Tools

MS Excel

Job description

A Benefits & HRIS Admin Specialist will be responsible for:

HRIS & Employee Records

• Enters all new hires, employee movements, and other employee data into the HRIS.
• Coordinates with On-boarding team for the employment information of new hires.
• Partners with and support HR Business Partners to ensure employee data information is up to date in HRIS and manual headcount tracker.
• Assists with daily administration and support of the Employee Self-Service system, including the orientation of the system to all new employees.
• Creates various HR reports using the HRIS facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
• Provides presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
• Updates the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
• Runs various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.
• Prepares COE draft for each request.

Benefits Administration:

• Administer and process government-mandated benefits including Social Security System (SSS), PhilHealth, and Pag-IBIG contributions, loans, and claims.
• Manage company-sponsored benefits such as Health Maintenance Organization (HMO), life insurance, personal accident insurance, retirement plans, leave entitlements (vacation, sick, etc.), and other voluntary benefits.
• Coordinate with benefits providers and vendors to ensure accurate enrollment, changes, and timely processing of claims.
• Facilitate the annual benefits enrollment process, including communication to employees, conducting information sessions, and ensuring accurate documentation.
• Maintain accurate and up-to-date employee benefits records in the HRIS and other relevant systems.
• Process benefit-related invoices and ensure timely payment.

Leave Management:

• Notifies the employee when there's a failed payroll crediting transaction and solve the issue within SLA.
• Ensures that all employee leaves (annual leaves, sick leaves, etc.) are properly encoded in the HRIS.
• Perform any HR-related work that may be assigned from time to time

Requirements:

• Bachelor's Degree / 4-Year Course Graduate in Human Resources Management or any related field
• At least 3 years of relevant experience in HRIS and Benefits administration role
• Excellent understanding of HRIS, Benefits Administration and Leave Management requirements
• Has an Intermediate to Advance proficiency in MS Excel
• Meticulous and organized, able to work in fast-paced and dynamic environment
• Strong problem-solving skills, interpersonal and communication skills
• Strategic mindset to think beyond the operational activities and contribute to payroll projects