Benefits and HRIS Admin Specialist

Hammerjack Pty Ltd; Philippines; On-site; PHP 380,000 - 600,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking a Benefits & HRIS Admin Specialist to manage HRIS data, onboarding coordination, and HR reporting. You will prepare COE drafts and support payroll-related data accuracy.

The role covers benefits administration (SSS, PhilHealth, Pag-IBIG equivalents), leave management, audits, and annual enrollment processes. Strong Excel skills and attention to detail required.

Qualifications

• Bachelor's degree in HR or related field.
• Minimum 3 years of HRIS/Benefits administration experience.
• Strong MS Excel and data reporting skills.
• Excellent communication and organizational abilities.

Responsibilities

• Enter new hires and employee data into HRIS and coordinate onboarding.
• Administer government and company benefits (SSS, PhilHealth, Pag-IBIG, HMO, insurance).
• Maintain HRIS data accuracy and run periodic audits.
• Prepare HR reports and presentation materials (Excel/PowerPoint).
• Assist with annual benefits enrollment and invoicing processes.
• Handle leave management and payroll-related data accuracy.

Skills

MS Excel

Data integrity

Analytical thinking

Interpersonal communication

Leave management

Education

Bachelor's Degree in HR Management

Tools

HRIS software

Job description

A Benefits & HRIS Admin Specialist will be responsible for:

HRIS & Employee Records

• Enters all new hires, employee movements, and other employee data into the HRIS.
• Coordinates with On-boarding team for the employment information of new hires.
• Partners with and support HR Business Partners to ensure employee data information is up to date in HRIS and manual headcount tracker.
• Assists with daily administration and support of the Employee Self-Service system, including the orientation of the system to all new employees.
• Creates various HR reports using the HRIS facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
• Provides presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
• Updates the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
• Runs various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.
• Prepares COE draft for each request.

Benefits Administration:

• Administer and process government-mandated benefits including Social Security System (SSS), PhilHealth, and Pag-IBIG contributions, loans, and claims.
• Manage company-sponsored benefits such as Health Maintenance Organization (HMO), life insurance, personal accident insurance, retirement plans, leave entitlements (vacation, sick, etc.), and other voluntary benefits.
• Coordinate with benefits providers and vendors to ensure accurate enrollment, changes, and timely processing of claims.
• Facilitate the annual benefits enrollment process, including communication to employees, conducting information sessions, and ensuring accurate documentation.
• Maintain accurate and up-to-date employee benefits records in the HRIS and other relevant systems.
• Process benefit-related invoices and ensure timely payment.

Leave Management:

• Notifies the employee when there's a failed payroll crediting transaction and solve the issue within SLA.
• Ensures that all employee leaves (annual leaves, sick leaves, etc.) are properly encoded in the HRIS.
• Perform any HR-related work that may be assigned from time to time

Requirements:

• Bachelor's Degree / 4-Year Course Graduate in Human Resources Management or any related field
• At least 3 years of relevant experience in HRIS and Benefits administration role
• Excellent understanding of HRIS, Benefits Administration and Leave Management requirements
• Has an Intermediate to Advance proficiency in MS Excel
• Meticulous and organized, able to work in fast-paced and dynamic environment
• Strong problem-solving skills, interpersonal and communication skills
• Strategic mindset to think beyond the operational activities and contribute to payroll projects