Assistant to the General Counsel

CARE PHILIPPINES; Metro Manila; On-site; PHP 558,000 - 837,000; Full time

Job summary

CARE Philippines is seeking an Assistant to the General Counsel in Manila to provide high-level administrative and legal-support services to the General Counsel based in Atlanta. The role requires cross-border coordination, meticulous calendar management, and preparation of materials for board meetings and legal reviews.

The ideal candidate is a law graduate or licensed attorney with strong English communication, excellent organization, and experience supporting C-suite or legal leadership in a

Qualifications

• Bachelor’s degree in law (LLB/JD) or licensed Philippine attorney; bar passage preferred.
• 2+ years in executive/legal support roles.
• Excellent written and verbal English communication skills.
• Strong organizational skills and high attention to detail.
• Proficiency in Microsoft Office / Google Workspace and scheduling tools.
• Ability to work flexible hours to overlap with U.S. Eastern Time (Atlanta).
• Experience supporting C-suite executives or legal department leadership.
• Familiarity with contract management systems or legal matter management software.
• Experience in multinational or shared-services legal environment.
• Paralegal certification or equivalent training.

Responsibilities

• Manage the General Counsel's calendar, meetings, and travel across time zones.
• Prepare materials for board meetings, executive sessions, and legal dept meetings.
• Draft, proofread, and format correspondence, memos, presentations, and reports.
• Screen and prioritize emails, calls, and requests for the General Counsel.
• Handle confidential information with utmost discretion.
• Track action items, deadlines, and follow-ups for the General Counsel.
• Organize contracts, corporate records, and legal files.
• Assist with legal research and background materials as directed by Staff Attorney.
• Coordinate outside counsel communications and matter management under supervision.
• Maintain compliance calendars, filing deadlines, and document retention schedules.

Skills

Executive support

Legal support

Calendar management

Document drafting

Education

Law degree or Philippine Bar

Tools

Microsoft Office Suite

Google Workspace

Contract management systems

Job description

About the Company

CARE Philippines is a leading humanitarian and development organization dedicated to fighting poverty and social injustice, with a strong focus on empowering women. As part of the global CARE network, CARE Philippines works with communities, partners, and donors to deliver sustainable programs in emergency response, education, health, livelihoods, and climate resilience.

The Assistant to the General Counsel provides high-level administrative, organizational, and legal-support services to the General Counsel, who is based in Atlanta. Given the cross-border and time-zone nature of this role, the position is based in Manila and works in close coordination with the Manila-based Staff Attorney on legal administrative matters, ensuring seamless support across both offices.

This role is ideal for a law graduate or licensed attorney who is detail-oriented, discreet, and comfortable operating in a fast-paced, cross-continental legal environment.

Key Responsibilities

Executive & Administrative Support (to General Counsel)

• Manage the General Counsel's calendar, meetings, and travel arrangements across time zones
• Coordinate and prepare materials for board meetings, executive sessions, and legal department meetings
• Draft, proofread, and format correspondence, memos, presentations, and reports
• Screen and prioritize emails, calls, and requests on behalf of the General Counsel
• Handle confidential and sensitive information with the highest level of discretion
• Track action items, deadlines, and follow-ups on behalf of the General Counsel

Legal & Administrative Coordination (dotted line to Staff Attorney)

• Assist with organizing, tracking, and maintaining contracts, corporate records, and legal files
• Support legal research requests and compile background materials as directed by the Staff Attorney
• Help coordinate outside counsel communications, invoices, and matter management under attorney guidance
• Maintain compliance calendars, filing deadlines, and document retention schedules
• Assist in preparing litigation holds, NDAs, and other routine legal documents (under attorney supervision)

Cross-Functional & Operational

• Serve as a liaison between the Atlanta legal office and Manila-based legal support team
• Coordinate scheduling and logistics across time zones for calls, meetings, and document turnaround
• Support special projects and process improvements for the legal department
• Maintain organized digital and physical filing systems for legal and administrative documents

Qualifications

• Bachelor’s degree in law (LLB/JD) or currently a licensed attorney (Philippine Bar); law graduates without bar passage will also be considered
• 2+ years of experience in an executive assistant, legal assistant, paralegal, or similar support role
• Excellent written and verbal English communication skills
• Strong organizational skills and high attention to detail
• Proficiency in Microsoft Office / Google Workspace and calendar/scheduling tools
• Ability to work flexible hours to accommodate overlap with U.S. Eastern Time (Atlanta)
• High degree of professionalism, discretion, and sound judgment in handling confidential matters
• Prior experience supporting C-suite executives or legal department leadership
• Familiarity with contract management systems or legal matter management software
• Experience working in a multinational or shared-services legal environment
• Paralegal certification or equivalent legal training