Assistant Finance Officer

Ole Pristine Management Philippines Inc.; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Ole Pristine Management Philippines Inc. is hiring an Accounts Payable specialist to validate vendor invoices and ensure correct coding, with timely entry into the ERP system.

The role requires 1–3 years of AP or related finance experience, familiarity with Zoho or SAP, and strong Excel skills, attention to detail, and a collaborative mindset to support month-end close. You will handle invoice validation, two-way/three-way matching, resolve discrepancies, respond to supplier queries, and assist

Qualifications

• 1–3 years of Accounts Payable or related finance experience.
• Knowledge of invoice processing, PO matching, and basic accounting principles.
• Familiarity with ERP systems (Zoho, SAP) and AP workflow tools.

Responsibilities

• Validating approved invoices in Zoho
• Perform two-way/ three-way match (PO, Invoices and GR) for non-trade goods and services
• Ensure invoices are posted to the correct GL & cost centers
• Handle basic discrepancies and exceptions i.e. price mismatches, quantity discrepancies, missing Pos/GRNs/contracts with vendors and business owners
• Escalate exceptions to AP Analyst within defined SLA
• Support the designated mailbox keeper for a specific countries
• Upload invoices into workflow system for tax audit purposes
• Handle supplier basic queries (payment status, invoice status)
• Answer internal stakeholders queries
• Assist on month-end close process

Skills

Accounts Payable experience

Communication skills

Problem-solving

Multitasking

Deadline management

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Zoho ERP

SAP ERP

AP workflow tools

Job description

About the role

Validating vendor invoices, ensuring correct coding, matching and timely entry into the ERP system in compliance with company policies.

Key responsibilities

• Validating approved invoices in Zoho
• Perform two-way/ three-way match (PO, Invoices and GR) for non-trade goods and services
• Ensure invoices are posted to the correct GL & cost centers
• Handle basic discrepancies and exceptions i.e. price mismatches, quantity discrepancies, missing Pos/GRNs/contracts with vendors and business owners
• Escalate exceptions to AP Analyst within defined SLA
• Support the designated mailbox keeper for a specific countries
• Upload invoices into workflow system for tax audit purposes
• Handle supplier basic queries (payment status, invoice status)
• Answer internal stakeholders queries
• Assist on month-end close process

About you

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• 1-3 years of Accounts Payable or relevant finance experience
• Knowledge of invoice processing, PO matching, and basic accounting principles
• Familiarity with ERP systems (Zoho, SAP) and AP workflow tools
• Proficient in Microsoft Excel and other MS Office applications
• Strong attention to detail and accuracy
• Good communication and problem-solving skills
• Ability to manage multiple tasks and meet deadlines
• Experience in a shared services or multinational environment is an advantage
• Knowledge of month-end closing and AP compliance processes is preferred