AccountsPayableSpecialist

Claymore Solutions Corporation; Philippines; On-site; PHP 360,000 - 600,000; Full time

Job summary

Claymore Solutions Corporation is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP operations. You will ensure accurate, timely processing of vendor invoices and maintain strong vendor relationships while designing efficient AP workflows that support financial integrity.

The ideal candidate has hands-on experience building processes from scratch, excels in fast-paced environments, and demonstrates strong Excel/Google Sheets skills and knowledge of procure-to-pay

Qualifications

• 3+ years hands-on accounts payable or general accounting experience.
• Experience with vendor onboarding, collection and verification of W-9s.
• Ability to design AP processes with dual-approval controls.
• Strong understanding of procure-to-pay and 3-way matching.
• Proficiency in Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation).
• Excellent attention to detail and ability to manage high volumes.
• Clear written and verbal communication skills.

Responsibilities

• Process and review vendor invoices for accuracy, proper coding, and approvals before payment.
• Design and maintain end-to-end AP process ensuring on-time payments with dual approvals.
• Manage vendor onboarding, including W-9s, banking details, and tax documentation.
• Prepare and execute weekly and ad hoc payment runs (ACH, wire, check, virtual card).
• Reconcile AP sub-ledger to the general ledger monthly and resolve discrepancies.
• Manage 1099 reporting and year-end filings.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Maintain audit-ready AP records and documentation.
• Assist with month-end and year-end close activities, including accruals.
• Identify opportunities to streamline AP and strengthen internal controls.

Skills

Vendor onboarding

W-9 documentation

Three-way matching

Procure-to-pay

Excel/Google Sheets

Invoice processing

Communication skills

Tools

NetSuite

Zip

Job description

About the role

We are looking for a detail-oriented and proactive Accounts Payable Specialist to manage the full cycle of accounts payable operations. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices, maintaining strong vendor relationships, and building efficient AP workflows that support the organization's financial integrity. The ideal candidate brings hands-on experience designing processes from the ground up and thrives in a fast-paced environment.

Key responsibilities

• Process and review vendor invoices for accuracy, proper coding, and appropriate approvals before payment
• Design and maintain an end-to-end AP process that ensures all payments are made on time and in compliance with company policy, including dual-approval workflows
• Manage vendor onboarding, including collection and verification of required documentation (W-9s, banking details, tax classifications, and vendor agreements)
• Prepare and execute weekly and ad hoc payment runs (ACH, wire, check, virtual card)
• Reconcile AP sub-ledger to the general ledger on a monthly basis and resolve discrepancies promptly
• Manage the 1099 reporting process, ensuring accurate and timely year-end filings
• Respond to vendor inquiries, resolve invoice and payment discrepancies, and maintain positive vendor relationships
• Maintain organized and audit-ready AP records and documentation
• Assist with month-end and year-end close activities, including accruals and expense analysis
• Identify opportunities to streamline AP processes, reduce cycle times, and strengthen internal controls

About you

• 3+ years of hands-on accounts payable or general accounting experience
• Demonstrated experience in vendor onboarding, including collection, verification, and management of W-9s and related tax documentation
• Proven ability to design and implement AP processes that ensure payments are made on time with appropriate dual-approval controls
• Strong understanding of the full procure-to-pay cycle and three-way matching
• High proficiency in Excel/Google Sheets (VLOOKUPs, pivot tables, data reconciliation)
• Strong attention to detail and ability to manage high invoice volumes with accuracy
• Excellent organizational and time-management skills with the ability to meet strict deadlines
• Clear and professional written and verbal communication skills
• Familiarity with Zip (procurement and spend management platform) - preferred
• Familiarity with NetSuite (ERP, particularly the AP and vendor management modules) - preferred