Accounts Payable Assistant - Finance

Shopee; Manila; On-site; PHP 350,000 - 550,000; Full time

Job summary

Shopee Philippines seeks an Accounts Payable professional to manage end-to-end payables, including invoice checks, postings, and payments. You will reconcile vendor statements, assist monthly closings, and participate in audits to ensure accuracy and controls. A focus on process automation with tools like Power Automate is a plus.

The role requires a bachelor’s degree in accounting/finance and 2–4 years’ relevant experience in fast-paced industries, with strong Excel skills and tax knowledge.

Qualifications

• Bachelor’s degree in Accounting/Finance or related field.
• 2–4 years experience in audit, FMCG, ecommerce, trading, or logistics.
• Detail oriented with strong numerical and treasury skills.
• Experience with process automation tools (Power Automate) is a plus.
• Understanding of VAT/WHT and local tax regulations; Oracle experience a plus.

Responsibilities

• Check documents (invoice, PO, PR, quotations) for completeness.
• Record and charge expenses and accruals to correct accounts.
• Prepare payments and resolve vendor payment discrepancies.
• Reconcile vendor accounts with monthly statements and bank balances.
• Maintain payables sub-ledgers and investigate long outstanding bills.
• Assist monthly closing, audits, and due diligence.
• Support process improvements for efficiency and controls.
• Handle employee expense reimbursements and vendor master data updates.

Skills

Excel

IFRS/US GAAP knowledge

VAT/WHT knowledge

Team player

High-volume processing

Treasury processes

Education

Bachelor’s degree in Accounting/Finance

Tools

Oracle

Power Automate

Job description

Job Description

• Check relevant appropriate documents (invoice + PO + PR + quotations) submitted from Operations team for completeness
• Record and charge expenses & accruals to relevant accounts, cost centers and product codes
• Prepare payments and checks to vendors as well as resolving payment discrepancies and documentation
• Verify vendor accounts by reconciling monthly statements, bank balances and related transactions
• Maintain accounting payables sub-ledgers and investigate any long outstanding bills if any
• Assist in monthly closing and financial analysis as required
• Assist in annual audit and due diligence exercise
• Support process improvement initiatives to enhance efficiency, automation, and internal controls within the AP function.
• Handle employee expense reimbursement processes and ensure compliance with company policies.
• Assist in maintaining and updating vendor master data to ensure accuracy and compliance.

Requirements

• Bachelor’s degree in Accounting/Finance or related technical field
• Preferably 2-4 years experienced employees in audit, FMCG, ecommerce, trading, or logistics companies
• Able to work in a dynamic work environment and is a good team player
• Detail oriented, good with numbers and meticulous in handling work and treasury process
• Ability to handle high-volume transactions while maintaining accuracy and efficiency.
• Experience or interest in process automation tools (e.g., Power Automate) is a plus.
• Understanding of tax regulations (e.g., VAT, WHT) relevant to accounts payable transactions.
• Experience in Oracle accounting system is a plus
• Familiarity with local PSAK, IFRS knowledge or US GAAP is a plus
• Self-motivated and result oriented
• Highly proficient in Excel, knowledge of other MS office applications