Document Controller

Helpmate Services, Incorporated; Cebu City; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Performance Bonus

Government Mandated Benefits

Insurance Health & Wellness

Job summary

A prominent service company in Cebu City is seeking a Document Control Specialist to maintain and organize company documents, ensuring compliance with ISO standards. The ideal candidate holds a bachelor’s degree and has at least 2 years of experience in document control or quality management. Strong organizational and analytical skills are essential for streamlining workflows and maintaining quality standards. This full-time position requires on-site work with various benefits, including performance bonuses.

Qualifications

• Minimum of 2 years of experience in document control, quality management, or a similar role.
• Familiarity with ISO standards, especially ISO 9001, is preferred.

Responsibilities

• Maintain and organize all company documents according to established protocols.
• Ensure compliance with ISO standards and company policies.
• Conduct regular internal audits of documentation.

Skills

Organizational Skills

Analytical Skills

Written Communication

Data Analysis

Time Management

Education

Bachelor’s degree in Quality Management, Business Administration, or a related field

Tools

Document management systems

Microsoft Office Suite

Job description

On-site - Cebu 1-3 Yrs Exp Bachelor Full-time

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Job Description

Employee Recognition and Rewards

Performance Bonus

Government Mandated Benefits

Insurance Health & Wellness

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• Maintain and organize all company documents according to established protocols.
• Ensure accurate labeling, version control, and secure storage of documents.
• Regularly review, update, and archive documents to comply with ISO standards and company policies.
• Monitor document control processes to ensure compliance with ISO 9001, ISO 14001, ISO 45001 and other relevant ISO standards.
• Conduct regular internal audits of documentation to identify areas of improvement and maintain quality standards.
• Prepare and provide documentation for ISO audits and liaise with auditors as required.
• Manage the document revision process, coordinating with department heads and document authors to ensure timely and accurate updates.
• Oversee the approval and distribution of controlled documents to relevant departments and stakeholders
• Ensure consistency and accuracy in documentation to meet compliance and quality requirements.
• Identify opportunities to improve document control processes, increasing efficiency and reducing errors.
• Assist in the development and implementation of document management procedures aligned with ISO standards.
• Work closely with other departments to streamline document-related workflows.
• Train employees on document control processes, tools, and ISO compliance requirements.
• Serve as a point of contact for document-related inquiries, providing guidance on document management best practices.
• Implement records retention policies, ensuring documents are securely stored and disposed of as per company and regulatory requirements.
• Maintain confidentiality and data security for all controlled documents.

Qualifications:

• Education: Bachelor’s degree in Quality Management, Business Administration, or a related field.
• Experience:
• Minimum of 2 years of experience in document control, quality management, or a similar role.
• Familiarity with ISO standards, especially ISO 9001, is preferred.
• Skills:
• Proficiency in document management systems and Microsoft Office Suite.
• Strong organizational skills and keen attention to detail.
• Excellent communication skills, with the ability to collaborate effectively across departments.
• Analytical thinking and problem-solving abilities.

MS Office English Language Data Analysis Written Communication Time Management Organizational Skills Analytical Skills

Preview

HR Manager Helpmate Services, Incorporated

Working Location

Door 5-2, Kintanar Building, 330 Natalio B. Bacalso Ave, Cebu City, 6000 Cebu, Philippines

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