Assistant Admin Manager - Sales Department

Atlas Manufacturing Corporation; Plaridel; On-site; PHP 279,000 - 335,000; Full time

Benefits offered by this job

Career growth

Management exposure

Structured development

Job summary

Atlas Manufacturing Corporation is seeking an Assistant Admin Manager to support the Sales team’s administrative operations and assist in developing standardized processes. The role includes a 6–12 month assessment period before a potential transition to a full Manager position.

You will manage sales documents, maintain records, monitor activities, and coordinate with management and other departments to ensure customer requirements and sales processes are well documented and executed from our

Qualifications

• Bachelor's degree preferred in business/administration or related field.
• 2–3 years in administrative, sales administration, or office management roles preferred.
• Experience supporting Sales team or managing sales-related documentation is an advantage.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Good verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Comfortable working with spreadsheets, databases, and digital documentation.
• Ability to coordinate with multiple departments and external parties.
• Ability to work independently and take initiative.

Responsibilities

• Manage and organize sales-related documents, quotations, proposals, contracts, purchase orders, and other customer records
• Maintain accurate and up-to-date sales records, databases, and monitoring sheets
• Monitor sales activities, customer follow-ups, quotations, and pending requirements
• Provide administrative guidance to Sales Associates and Sales Engineers
• Coordinate schedules, meetings, customer visits, and internal sales activities
• Assist in monitoring sales team attendance, field activities, and administrative compliance
• Help ensure that sales personnel have the documents, information, and resources needed to perform their work
• Coordinate with Engineering, Production, Accounting, and other departments regarding customer and project requirements
• Establish and maintain organized filing and documentation systems
• Prepare internal reports, summaries, and management documents

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Microsoft Office

Excel

PowerPoint

Word

Interdepartmental coordination

Independent work

Sales documentation

Initiative

Education

Bachelor's degree in Business Administration/Management/Office Administration or related field

Job description

About the role

We are seeking a highly organized, reliable, and proactive Assistant Admin Manager to support the administrative operations of our Sales team. This role is designed as a development and transition position. During the first 6 to 12 months, the successful candidate will undergo an assessment and development period while working closely with management and the Sales team. Based on performance, capability, and demonstrated readiness, the employee may transition into the full Manager role. The successful candidate will help ensure that the Sales team operates efficiently by managing sales documentation, coordinating internal processes, maintaining accurate records, monitoring administrative requirements, and supporting management in the organization and execution of sales activities. You will work closely with the Sales team, management, accounting, engineering, and operations departments, helping ensure that customer requirements and sales activities are properly documented and coordinated across the company. You will report to our office in Plaridel Bypass, Bulacan. This is an opportunity to work closely with the management team and take an active role in building the company's sales processes as we grow. You will gain exposure to sales operations, business administration, process development, and organizational management.

Key responsibilities

• Manage and organize sales-related documents, quotations, proposals, contracts, purchase orders, and other customer records

• Maintain accurate and up-to-date sales records, databases, and monitoring sheets

• Monitor sales activities, customer follow-ups, quotations, and pending requirements

• Provide administrative guidance to Sales Associates and Sales Engineers

• Coordinate schedules, meetings, customer visits, and internal sales activities

• Assist in monitoring sales team attendance, field activities, and administrative compliance

• Help ensure that sales personnel have the documents, information, and resources needed to perform their work

• Coordinate with Engineering, Production, Accounting, and other departments regarding customer and project requirements

• Establish and maintain organized filing and documentation systems

• Prepare internal reports, summaries, and management documents

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field preferred

• At least 2–3 years of experience in administrative, sales administration, office management, or a related role preferred

• Experience supporting a Sales team or managing sales-related documentation is an advantage

• Strong organizational and time-management skills

• Excellent attention to detail and ability to maintain accurate records

• Good verbal and written communication skills

• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint

• Comfortable working with spreadsheets, databases, and digital documentation

• Ability to coordinate effectively with different departments and external parties

• Ability to work independently and take initiative

Benefits

• Excellent compensation P25,000 to P30,000 expected compensation after the training period

• Opportunity to work closely with the company's management team

• Structured development toward an Admin Manager position

• Exposure to sales operations, business administration, and company-wide processes

• Opportunity for career growth as the company expands

• Significant responsibility and opportunity to improve existing systems and processes