Asset Management Associate/Admin

Astra Multimarket Corp.; Quezon City; On-site; PHP 250,000 - 450,000; Full time

Job summary

Astra Multimarket Corp. is seeking an Asset Management Associate to efficiently manage the company's facilities, supplies, and administrative services. You will ensure a safe, organized workplace with adequate resources and coordination with contractors and vendors.

The role requires a Bachelor's degree in a related field and 1–2 years of administration or facilities experience. Strong organizational, communication, and MS Office skills are essential for daily multi-task coordination across

Qualifications

• Bachelor's degree or equivalent in a related field.
• 1–2 years experience in administration, facilities management, or office management.
• Experience in building/facilities coordination is an advantage.
• Good organizational and time-management skills.
• Strong communication and coordination abilities.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Monitor condition, cleanliness, safety, and maintenance of facilities.
• Coordinate repairs and maintenance with contractors and service providers.
• Monitor and report facility issues requiring attention.
• Coordinate preventive maintenance schedules for equipment and facilities.
• Assist in monitoring utilities (electricity, water, internet).
• Coordinate with security and janitorial staff on operations and concerns.
• Process requests for office supplies, furniture, and equipment, including inventory control.
• Maintain stock of office supplies and coordinate replenishment.
• Prepare and process purchase requisitions for facility needs.
• Coordinate with suppliers and service providers for administrative and facility requirements.

Skills

Facilities Coordination

Office Administration

MS Office (Word/Excel)

Communication Skills

Education

Bachelor's degree in Business Administration or related

Tools

MS Office Suite

Job description

About the role

The Asset Management Associate is responsible for the effective management and coordination of the Company's building, facilities, supplies, and general administrative services. The position ensures that the workplace is safe, organized, properly maintained, and adequately supported with necessary supplies and administrative resources.

Key responsibilities

• Monitor the overall condition, cleanliness, safety, and proper maintenance of company facilities.

• Coordinate building repairs, maintenance, and other facility-related concerns with contractors, suppliers, and service providers.

• Monitor and report facility issues requiring immediate attention.

• Coordinate preventive maintenance schedules for equipment, facilities, and other company assets.

• Assist in monitoring utilities, including electricity, water, internet, and other building-related services.

• Coordinate with security and janitorial personnel regarding building operations and workplace concerns.

• Assist in processing monthly requests for office and pantry supplies, furniture, fixtures, and office equipment, including inventory monitoring and distribution to branches and departments.

• Maintain adequate stocks of commonly used office supplies and coordinate replenishment when necessary.

• Prepare and process requests and purchase requisitions for office and facility requirements.

• Coordinate with suppliers, contractors, building management, and service providers regarding administrative and facility requirements.

About you

• Bachelor's degree in Business Administration and Office Administration, or a related field.

• At least 1-2 years of experience in administration, facilities management, office management, or a similar role.

• Experience in building/facilities coordination is an advantage.

• Good organizational and time-management skills.

• Good communication and coordination skills.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Able to manage multiple administrative tasks and priorities.

• Detail-oriented, reliable, and organized.

• Can work independently and coordinate effectively with different departments and external service providers.