Administrative Manager

Private Advertiser; Mandaue; On-site; PHP 300,000 - 540,000; Full time

Job summary

Private Advertiser is seeking an experienced Office Administrator to manage day-to-day administrative operations, oversee facilities and assets, and provide support to HR, Management, and Operations. You will coordinate meetings, maintain records systems, and ensure policy compliance.

The role requires coordinating meetings, maintaining records, overseeing equipment and supplies, and working with suppliers and service providers to ensure efficient, compliant office operations.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• 3 to 5 years of proven experience in administrative or office management roles.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage day-to-day administrative operations assigned by executives.
• Maintain proper filing, documentation, and records management systems.
• Prepare correspondence, memos, reports, and other administrative documents.
• Coordinate meetings, appointments, and company activities as required.
• Oversee office facilities, equipment, and supplies; coordinate maintenance.
• Coordinate with suppliers, contractors, and service providers as needed.
• Check and verify company assets, tools, and equipment inventory.
• Provide administrative support to HR and Management teams.
• Assist in processing administrative approvals for purchases and service requests.
• Ensure compliance with company policies, procedures, and guidelines.

Skills

Office administration

Records management

Microsoft Office

Meeting coordination

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Calendar management

Job description

About the role

This role involves managing day-to-day administrative operations, office facilities, and asset management while providing support to HR, Management, and Operations teams. You will coordinate meetings, maintain records systems, oversee equipment and supplies, and ensure compliance with company policies and procedures.

Key responsibilities

• Manage day-to-day administrative operations assigned by the President & CEO
• Maintain proper filing, documentation, and records management systems
• Prepare correspondence, memos, reports, and other administrative documents
• Coordinate meetings, appointments, and company activities as required
• Coordinate with the Property Custodian / Asset Property Associate in overseeing office facilities, equipment, and supplies; ensure timely maintenance and repairs
• Coordinate with suppliers, contractors, and service providers as needed
• Check and verify company assets, tools, and equipment inventory in coordination with the Property Custodian / Asset Property Associate
• Provide administrative support to HR and Management teams
• Assist in processing administrative approvals for purchase and service requests
• Ensure compliance with company policies, procedures, and administrative guidelines

About you

• Bachelor's degree in Business Administration, Office Management, or any related field
• 3 to 5 years of proven experience in administrative or office management roles
• Knowledge of office management and records control
• Proficient in Microsoft Office applications