Asset Admin / Coordinator (Construction & Fleet)

EnableSME, Inc.; Eastern Manila District; Hybrid; PHP 279,000 - 469,000; Full time

Job summary

enablesGROUP in Ortigas, Pasig, PH, is seeking an Asset Admin / Coordinator to manage assets, construction equipment, and fleet operations. The role focuses on maintaining records, coordinating maintenance, and ensuring compliance with company policies in a hybrid work setting.

The position requires organization, strong Excel skills, and experience with ERP or inventory systems. You will collaborate with suppliers and internal teams to optimize asset use and reporting.

Qualifications

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Engineering, or related field.
• At least 2 years of asset management, fleet coordination, construction administration, logistics, or similar role.
• Experience in construction, engineering, transport, or fleet operations is highly preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience using asset management, fleet management, ERP, or inventory systems is an advantage.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Maintain and update asset registers, fleet records, and equipment databases.
• Track the allocation, movement, and condition of construction assets and fleet vehicles.
• Coordinate preventive maintenance, repairs, registrations, inspections, and servicing schedules.
• Monitor vehicle and equipment utilization and prepare regular reports.
• Process purchase requests, work orders, invoices, and asset-related documentation.
• Coordinate with suppliers, contractors, mechanics, and internal stakeholders regarding asset and fleet requirements.
• Ensure all vehicle registrations, insurance policies, permits, and compliance documents are current and properly filed.
• Support inventory management, asset audits, and stock-taking activities.
• Prepare reports related to asset performance, maintenance costs, and fleet operations.
• Assist in implementing asset management processes and continuous improvement initiatives.

Skills

Asset management

Fleet coordination

Administrative skills

Stakeholder management

Education

Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Engineering, or related field

Tools

Excel

ERP systems

Job description

Join the enablesGROUP – Where Talent Meets Opportunity!

Why Join enablesGROUP?

Since 2016, enablesGROUP has been on a mission: to deliver high-quality operations and outsourcing services to every client, big or small.

Fast forward to 2026, we’ve grown our global footprint to serve 100+ clients and expanded into 4 key industries. At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, and success. Check us out at www.enablesgroup.com.

At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, and success.

We have market leading engagement scores and invest heavily in your Learning and Development, with a specific focus on enhancing your ability to leverage AI in your daily tasks.

Our Perks & Benefits include:

• Comprehensive health and life insurance starting Day 1, covering 2 eligible dependents.

• 19 leave credits for vacation and emergencies.

• Endless opportunities for career advancement with annual performance reviews and salary increases.

• Company-provided laptop to set you up for success.

• Convenient office location in Pasig, at the heart of Manila, accessible to all.

• Loyalty rewards: Employees celebrating 5 years could receive a profit-sharing scheme.

• In-house learning & development programs with access to the latest in AI and technology.

Job Title: Asset Admin / Coordinator (Construction & Fleet)
Location: Ortigas, Pasig, PH
Work Schedule: Monday to Friday (Hybrid | 3x Onsite, 2x WFH)

Job Detail:

We are seeking a highly organized and detail-oriented Asset (Construction & Fleet) Admin / Coordinator to support the administration, tracking, and coordination of company assets, construction equipment, and fleet vehicles. This role is responsible for maintaining accurate records, coordinating maintenance schedules, monitoring asset utilization, and ensuring compliance with company policies and operational requirements.

Key Responsibilities:

• Maintain and update asset registers, fleet records, and equipment databases.

• Track the allocation, movement, and condition of construction assets and fleet vehicles.

• Coordinate preventive maintenance, repairs, registrations, inspections, and servicing schedules.

• Monitor vehicle and equipment utilization and prepare regular reports.

• Process purchase requests, work orders, invoices, and asset-related documentation.

• Coordinate with suppliers, contractors, mechanics, and internal stakeholders regarding asset and fleet requirements.

• Ensure all vehicle registrations, insurance policies, permits, and compliance documents are current and properly filed.

• Support inventory management, asset audits, and stock-taking activities.

• Prepare reports related to asset performance, maintenance costs, and fleet operations.

• Assist in implementing asset management processes and continuous improvement initiatives.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Engineering, or a related field.

• At least 2 years of experience in asset management, fleet coordination, construction administration, logistics, or a similar role.

• Experience working within construction, engineering, transport, or fleet operations is highly preferred.

• Strong administrative and organizational skills with excellent attention to detail.

• Proficient in Microsoft Office applications, particularly Excel.

• Experience using asset management, fleet management, ERP, or inventory systems is an advantage.

• Strong communication and stakeholder management skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.