AR/AP Specialist | Work From Home | Mid Shift | Day 1 HMO

Emapta; Metro Manila; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Day 1 HMO coverage with one free dep.

Permanent WFH arrangement

Salary Advance Program

Upskilling through Emapta Academy

Office gym access in Ortigas and Makti

Employee referral incentives

Job summary

Emapta is hiring an AR/AP Specialist to manage receivable/payable processes and inventory reconciliations for U.S. locations from a flexible work-from-home setup in the Philippines. The role supports international growth with exposure to global leaders and ongoing professional development.

You will handle AR and AP duties, vendor coordination, and data integrity across multiple sites, leveraging QuickBooks Online and Excel in a fast-paced environment.

Qualifications

• 3–5 years hands-on AR/AP experience.
• Reconcile vendor invoices against PO, inventory records, receipts.
• Manage financial transactions and records across multiple locations.
• Availability to work U.S. Central Time business hours.

Responsibilities

• Process vendor invoices and match to POs and receipts.
• Code invoices to GL accounts and shop locations.
• Schedule and prepare vendor payments per terms and controls.
• Communicate with vendors to resolve discrepancies and maintain audit trails.
• Post and apply customer payments to AR accounts.

Skills

AR/AP experience

Vendor invoice reconciliation

Multi-location accounting

US business hours

Tools

QuickBooks Online

Microsoft Excel

Google Sheets

Job description

Drive Financial Accuracy Behind US Automotive Service Industry

Keep America's automotive service industry financially on track. Join as an AR/AP Specialist and manage accounts receivable, accounts payable, and inventory reconciliations that support efficient operations across multiple U.S. locations. Build a long-term career with Emapta, where your accounting expertise supports international business growth and top 1% talent enjoys global exposure, professional development, and work-from-home flexibility.

Job Overview

• Employment Type: Full-time
• Shift: Mid Shift | Consecutive Days Off
• Work Setup: Work From Home

Exciting Perks Await!

• Day 1 HMO coverage with one free dependent
• Competitive salary package
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (eligibility and approval are subject to bank assessment; available to account holders with a minimum of 6 months of company tenure)
• Unlimited upskilling through Emapta Academy courses (Learn more: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms in Ortigas and Makati, with a complimentary physical fitness trainer
• Exclusive Emapta Lifestyle perks, including hotel and restaurant discounts and more
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• A total of 20 annual leave credits to use at your discretion, including 5 credits convertible to cash
• Fun employee engagement activities
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Professional Experience

• At least 3 to 5 years of hands‑on experience in accounts receivable (AR), accounts payable (AP), or both
• Experience in reconciling vendor invoices against purchase orders, inventory records, and receipts
• Experience in managing financial transactions and maintaining accurate accounting records across multiple business locations
• Availability to work U.S. business hours aligned with Central Time

Technical Knowledge and Skills

• Strong proficiency in QuickBooks Online for accounting transactions, reconciliations, and financial record management
• Proficiency in Microsoft Excel and Google Sheets for data management, financial analysis, and reconciliations
• Excellent attention to detail and accuracy when processing high volumes of financial transactions
• Strong verbal and written communication skills for vendor coordination and resolution of billing discrepancies

Preferred Qualifications

• Experience in managing transactions and coordinating with U.S.-based vendors
• Experience with Brex or similar expense management systemsExperience in the automotive, automotive parts, or related service industries

Personal Attributes

• Detail-oriented and process-focused approach to invoice processing, financial accuracy, and workflow improvement
• Ability to work effectively in a fast‑paced, rapidly expanding organization
• Flexibility to adapt to evolving responsibilities as the business expands into additional locations

Your Daily Tasks

Accounts Payable

• Process vendor invoices and match them against purchase orders and receipts to ensure accuracy and completeness
• Code invoices accurately to the appropriate general ledger accounts and shop locations
• Schedule and prepare vendor payments in accordance with payment terms and internal controls
• Communicate with vendors via email or phone to resolve invoice discrepancies and billing concerns
• Maintain organized accounts payable records, accurate documentation, and complete audit trails

Accounts Receivable

• Post and apply customer payments accurately to the appropriate accounts
• Monitor accounts receivable aging reports and follow up on outstanding balances and unresolved transactions
• Reconcile accounts receivable balances and related clearing accounts to ensure financial accuracy
• Maintain accurate customer account balances across multiple business locations

Parts and Inventory Reconciliation

• Track parts orders and match inventory receipts against vendor invoices
• Identify and resolve discrepancies between parts inventory systems and accounting records
• Coordinate with shop managers to verify that parts used align with completed service jobs and customer invoices
• Identify inventory discrepancies, vendor overcharges, and missing documentation, and coordinate necessary corrections

Process and Reporting Support

• Support month‑end close activities related to accounts receivable and accounts payable
• Use spreadsheets and AI tools, including ChatGPT, to automate repetitive tasks and improve operational efficiency
• Recommend workflow enhancements and automation opportunities to support increased transaction volumes
• Assist the accounting team during high‑volume periods and critical financial deadlines

About the Client

Our client is a growing US automotive service provider dedicated to transforming vehicle maintenance and repair. Founded in 2016, they operate multiple service locations across California and Texas, offering automotive diagnostics, preventive maintenance, tire services, and mechanical repairs. Through proprietary technology, transparent pricing, digital vehicle inspections, and convenient online booking, they simplify car ownership and improve customer experiences. Their commitment to innovation, service excellence, and operational efficiency supports continued business expansion while creating opportunities for professionals across their organization.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well‑being.