Accounting & Administration Specialist | Work From Home | Day 1 HMO

Emapta; Metro Manila; Remote; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Day 1 HMO coverage with free dependent

Competitive Salary Package

Day Shift schedule

Fixed weekends off

Permanent WFH arrangement

Salary Advance Program

Upskilling through Emapta Academy

Free gym access at Ortigas & Makati

Lifestyle perks

Employee referral incentives

Government and Emapta benefits

20 annual leaves (including 5 cashable

Mentorship and global exposure

Career growth opportunities

Diverse and supportive environment

Job summary

Emapta Philippines is seeking an Accounting & Administration Specialist to support an Australian machinery business across finance, payroll, compliance, and logistics. You will gain exposure to international operations and collaborate with executives, while enjoying daytime hours and a permanent work-from-home setup.

The role emphasizes strong Australian tax knowledge, Xero proficiency, cash flow management, and meticulous administration with global team interaction.

Qualifications

• 3-5 years of bookkeeping and financial administration experience supporting Australian companies
• Strong knowledge of Australian tax and compliance (GST/BAS, superannuation, STP, WorkCover)
• Expertise in bank reconciliations and inter-entity loans in Xero
• Cash flow management and payroll processing
• Hubdoc and Google Workspace proficiency; advanced Google Sheets skills
• Understanding of international freight, customs, and supplier coordination
• Strong organization and time-management with attention to detail
• Clear written and verbal communication
• Confidential handling of financial information

Responsibilities

• Reconcile bank transactions and inter-entity loans daily in Xero
• Prepare BAS drafts for accountant review
• Process monthly payroll including STP lodgements and WorkCover
• Monitor daily cash flow across entities for debits/loans/payables
• Transfer funds via inter-entity loans and process international transfers
• Process accounts payable across entities by due dates
• Generate commission invoices and track payments
• Update cash flow projections and assist owner via screen sharing
• Track offset balances and liaise with banks/insurers
• Coordinate equipment orders, spare parts purchasing, and freight
• Organize international shipments, customs clearance, and local transport
• Schedule contractors for machine commissioning and repairs
• Upload invoices to Hubdoc and audit missing receipts
• Assist external accountants with year-end reporting
• Monitor owner’s inbox and manage expenses and lease renewals
• Oversee registrations and insurance renewals for fleets/properties

Job description

Accounting Expertise That Supports Machinery and Manufacturing Success

Reliable numbers and coordinated operations give manufacturers the confidence to progress. Contribute to that impact as an Accounting & Administration Specialist supporting an Australian machinery business across finance, payroll, compliance, and logistics. Gain exposure to international operations and direct executive collaboration while enjoying daytime hours and permanent WFH. Pursue a long-term global career with Emapta, where top 1% talent thrives.

Snapshot

• Employment Type: Full-time
• Work Setup: Permanent Work From Home
• Shift: Day Shift, 6:00 AM-3:00 PM, Weekends Off

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift schedule
• Fixed weekends off
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

Qualifications

• 3-5 years of bookkeeping and financial administration experience directly supporting Australian companies
• Strong working knowledge of Australian tax and compliance requirements, including GST/BAS, superannuation, Single Touch Payroll (STP), and WorkCover
• Expertise in bank reconciliations and inter-entity loan tracking in Xero
• Proven capabilities in cash flow management and payroll processing
• High proficiency in Hubdoc and Google Workspace, including advanced Google Sheets skills
• Practical understanding of international freight, customs processes, and supplier coordination
• Strong administrative and organisational skills, with consistent follow-up discipline
• Excellent time management and multitasking abilities
• Clear written and verbal communication skills
• Confidence assisting with financial management through screen sharing
• Strong attention to detail and commitment to accuracy
• Reliable work ethic and accountability for tasks and outcomes
• High level of discretion when handling sensitive business and personal financial matters

Responsibilities

Financial Operations, Payroll & Compliance

• Reconcile bank transactions and inter-entity loans daily in Xero.
• Prepare draft Business Activity Statements (BAS) for accountant review.
• Process monthly payroll, end-to-end superannuation, STP lodgements, WorkCover requirements, and annual payroll reconciliations.
• Monitor daily cash flow across entities to ensure sufficient funds for direct debits, loan repayments, and credit card settlements.
• Transfer funds through compliant inter-entity loan pathways and process incoming international money transfers into business accounts.
• Process accounts payable across all entities by their due dates, including fuel trailer reimbursement invoices.
• Generate commission invoices based on statements, track payments, and flag overdue amounts.
• Update cash flow projection spreadsheets and assist the owner directly with transfers through screen sharing when required.
• Track offset account balances and liaise directly with banks and insurance brokers.

Machinery Operations & Logistics

• Coordinate equipment orders and manage spare parts purchasing and freight.
• Organize international shipments, customs clearance, and local transport with freight forwarders.
• Schedule contractors and service personnel for machine commissioning and repairs.

Bookkeeping, Hubdoc & Document Control

• Upload all invoices, receipts, and source documents directly into Hubdoc.
• Audit missing receipt reports, proactively follow up on missing items, and systematically file all records on Google Shared Drive.
• Assist external accountants with year-end financial reporting and tax preparation.

Executive Support & Property Administration

• Monitor the owner's inbox, track action items, assist with task prioritisation, and follow up on pending items.
• Manage expenses, outgoings, and lease renewals for 3 industrial tenant properties, ensuring 6 months' advance notice of lease expirations.
• Oversee registration and insurance renewals for business and personal fleet vehicles, along with property insurance renewals.

About the Client

Our client helps manufacturers improve productivity through integrated machinery solutions, advanced automation, and dependable technical support. Combining equipment from established international manufacturers with practical industry expertise, the company enables more efficient production workflows, reduced manual handling, and better use of factory space. Its capabilities span steel processing, fabrication, and material handling, supported by coordinated installation and ongoing service. This comprehensive approach helps industrial businesses address production challenges, strengthen operational performance, and invest confidently in equipment that supports lasting commercial growth.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.