AP Invoice Associate (5 months Contract/Nightshift)

DOLE ASIA COMPANY, LIMITED; Davao City; On-site; PHP 420,000 - 660,000; Full time

Job summary

DOLE ASIA COMPANY, LIMITED in the Philippines seeks an Ocean Freight AP Invoice Processor Associate to handle PO and non-PO freight invoices, reconcile vendor accounts, and support monthly close. You will monitor inquiries, ensure accuracy, and contribute to SOX-compliant processes.

The role requires a Bachelor’s degree in accounting/finance and at least 2 years in Accounts Payable, ideally in an SSC environment. Night shifts (12am–9am) are included.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field.
• With at least 2 years’ experience in Accounts Payable.
• Experience in working in SSC environment.
• Exposure in process improvements projects.
• Detail oriented, pro-active, able to thrive in transitioning high pressure environment.
• Good customer-oriented mindset and interpersonal skills.
• Strong knowledge of accounting principles and financial software, preferably SAP.
• Proficient on using MS Applications (Excel, Word and Power Point).
• Excellent communication skills, both written and verbal.
• Willing to work night shift (12am - 9am).

Responsibilities

• Book PO and Non-PO freight invoices sent thru email or directly via xSuite.
• Monitor open invoices and follow up of pending approvals within SAP/Xsuite and OF tool.
• Handle the resolution of invoice issues and attend to queries from vendors and counterparts daily.
• Reconcile freight vendor account against statement of account as needed.
• Prepare Freight Accrual and Voyage Report.
• Prepare Freight Non-auto accrual analysis.
• Prepare periodic BSR.
• Provide support by sending periodic requirements (e.g., NZ and ME report and supporting documents).
• Preparing of Quarterly & Yearly Vendor reconciliation.
• Provide supporting documentation for Audit purposes as needed.
• Ensure compliance with statutory/legal requirements, internal controls and SOX, company policies, processes, and procedures.

Skills

Accounts Payable experience

SSC environment experience

Process improvements

Detail oriented

Customer-oriented mindset

Interpersonal skills

SOX compliance understanding

MS Office proficiency

Education

Bachelor’s degree in accounting, Finance, or a related field

Tools

SAP

MS Office

Job description

JOIN OUR TEAM! We’re On a Mission to Bring Sunshine for All®

Dole is one of the world's largest producers and marketers of high-quality fresh fruits, with a growing line of quality packaged and frozen foods. Dole’s dedication to quality is a commitment solidly backed by: comprehensive programs for food safety, scientific crop protection programs, stringent quality control measures, state-of-the-art production and transportation technologies, continuous improvement through research and innovation, and dedication to the safety of their employees, communities and the environment.

At Dole, our culture is uniquely driven by core Values. Our commitment to these Values transforms our work into a meaningful journey toward a brighter future together. Here, you'll be part of a respectful, inclusive culture that deeply values our colleagues, customers, and global communities. We strive for excellence, empowering each other to confidently overcome challenges, continuously learn, and achieve world-class results. Guided by unwavering integrity, our actions consistently reflect our commitment to always doing what's right, fostering lasting trust and strong relationships. Through a spirit of collaboration, we cultivate positivity, generosity, and genuine teamwork, enabling collective success toward our One Dole Purpose. Our innovative spirit leads directly to meaningful outcomes and business success.

Job Purpose

The Ocean Freight AP Invoice Processor Associate is responsible for processing vendor invoices and providing other AP-related services, in accordance with the SSC Service Level Agreement (SLA) with the Divisions being supported.

Principal Duties and Responsibilities

Processing of AP transactions

• Book PO and Non-PO freight invoices sent thru email or directly via xSuite.
• Monitor open invoices and follow up of pending approvals within SAP/Xsuite and OF tool.
• Handles the resolution of invoice issues and attend to queries from vendors and counterparts daily.
• Reconcile freight vendor account against statement of account as needed.

Closing Activities and Reporting

• Prepare Freight Accrual and Voyage Report
• Prepare Freight Non-auto accrual analysis.
• Prepare periodic BSR.
• Provide support by sending periodic requirements (e.g., NZ and ME report and supporting documents)
• Preparing of Quarterly & Yearly Vendor reconciliation

Compliance

• Provide supporting documentation for Audit purposes as needed.
• Ensure compliance with statutory/legal requirements, internal controls and SOX, company policies, processes, and procedures.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field.
• With at least 2 years’ experience in Accounts Payable.

• Experience in working in SSC environment

• Exposure in process improvements projects
• Detail Oriented, pro-active, able to thrive in transitioning high pressure environment.

• Good customer-oriented mindset and interpersonal skills

• Strong knowledge of accounting principles and financial software, preferably SAP.

• Proficient on using MS Applications (Excel, Word and Power Point).

• Excellent communication skills, both written and verbal.
• Willing to work night shift (12am - 9am)