AP Invoice Associate (5 months Contract/Nightshift)

Dole Asia Company Limited; Davao City; On-site; PHP 279,000 - 469,000; Full time

Job summary

Dole Asia Company Limited is seeking an Ocean Freight AP Invoice Processor Associate to handle vendor invoices and related AP tasks under the SSC SLA with divisions supported. The role emphasizes accuracy, timeliness, and strong collaboration with vendors.

Requirements include a Bachelor’s degree in accounting/finance, 2+ years in Accounts Payable, and SAP proficiency. Night shift from 12am to 9am is required, with a focus on SOX compliance and internal controls.

Qualifications

• Bachelor’s degree in accounting, finance or related field.
• At least 2 years’ experience in Accounts Payable.
• Experience in SSC environment preferred.
• Exposure to process improvements projects.
• Detail oriented, proactive, able to thrive in high-pressure transitions.
• Good customer-oriented mindset and interpersonal skills.
• Strong knowledge of accounting principles and financial software (SAP).
• Proficient in MS Excel, Word, and PowerPoint.
• Excellent written and verbal communication.
• Willing to work night shift (12am–9am).

Responsibilities

• Process PO and non-PO freight invoices.
• Monitor open invoices and approvals in SAP/Xsuite.
• Resolve invoice issues and respond to vendor queries.
• Reconcile vendor accounts as needed.
• Prepare Freight Accrual and Voyage Reports.
• Prepare non-auto accrual analyses.
• Support periodic reports (NZ and ME).
• Prepare quarterly and yearly vendor reconciliations.
• Provide audit documentation as required.

Skills

Detail oriented

Excellent communication

Interpersonal skills

Education

Bachelor’s degree in accounting/finance

Tools

SAP

Excel

Word

PowerPoint

Job description

JOIN OUR TEAM! We’re On a Mission to Bring Sunshine for All

Dole is one of the world's largest producers and marketers of high-quality fresh fruits, with a growing line of quality packaged and frozen foods. Dole’s dedication to quality is a commitment solidly backed by: comprehensive programs for food safety, scientific crop protection programs, stringent quality control measures, state-of-the-art production and transportation technologies, continuous improvement through research and innovation, and dedication to the safety of their employees, communities and the environment.

At Dole, our culture is uniquely driven by core Values. Our commitment to these Values transforms our work into a meaningful journey toward a brighter future together. Here, you'll be part of a respectful, inclusive culture that deeply values our colleagues, customers, and global communities. We strive for excellence, empowering each other to confidently overcome challenges, continuously learn, and achieve world-class results. Guided by unwavering integrity, our actions consistently reflect our commitment to always doing what's right, fostering lasting trust and strong relationships. Through a spirit of collaboration, we cultivate positivity, generosity, and genuine teamwork, enabling collective success toward our One Dole Purpose. Our innovative spirit leads directly to meaningful outcomes and business success.

Job Purpose

The Ocean Freight AP Invoice Processor Associate is responsible for processing vendor invoices and providing other AP-related services, in accordance with the SSC Service Level Agreement (SLA) with the Divisions being supported.

Principal Duties and Responsibilities

Processing of AP transactions

• Book PO and Non-PO freight invoices sent thru email or directly via xSuite.
• Monitor open invoices and follow up of pending approvals within SAP/Xsuite and OF tool.
• Handles the resolution of invoice issues and attend to queries from vendors and counterparts daily.
• Reconcile freight vendor account against statement of account as needed.

Closing Activities and Reporting

• Prepare Freight Accrual and Voyage Report
• Prepare Freight Non-auto accrual analysis.
• Provide support by sending periodic requirements (e.g., NZ and ME report and supporting documents)
• Preparing of Quarterly & Yearly Vendor reconciliation

Compliance

• Provide supporting documentation for Audit purposes as needed.
• Ensure compliance with statutory/legal requirements, internal controls and SOX, company policies, processes, and procedures.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field.
• With at least 2 years’ experience in Accounts Payable.
• Experience in working in SSC environment
• Exposure in process improvements projects
• Detail Oriented, pro-active, able to thrive in transitioning high pressure environment.
• Good customer-oriented mindset and interpersonal skills
• Strong knowledge of accounting principles and financial software, preferably SAP.
• Proficient on using MS Applications (Excel, Word and Power Point).
• Excellent communication skills, both written and verbal.
• Willing to work night shift (12am - 9am)