AP & Fleet Administration Specialist

Smartsourcing; Cebu City; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Christmas leave

Healthcare from day 1

Free lunch

Night shift differential

Gym subsidy

Exclusive deals

Team events

Community programs

Job summary

Smartsourcing is seeking an Accounts Payable & Fleet Administration Officer to manage supplier payments and fleet records onsite at JEG Tower, Cebu City. You will code invoices, run weekly payments, reconcile accounts, and maintain the fleet register with disposals and depreciation.

The role emphasizes accuracy, controls, and working with multiple suppliers in a fast-paced environment. The ideal candidate has 2–3 years in AP with bank reconciliations, plus fleet asset experience.

Qualifications

• 2-3 years of accounts payable experience, including bank reconciliation.
• Fleet administration experience a strong advantage.
• Experience supporting Australian businesses or working in an outsourced finance team preferred.

Responsibilities

• Code and enter supplier invoices against the correct entity and PO; file invoices in Google Drive.
• Process GPS installation and removal invoices against POs and fleet sub-assets.
• Process expense claims and company card transactions.
• Resolve invoice discrepancies and respond to supplier queries.

Skills

Accounts payable

Fleet administration

Australian businesses experience

Vendor management

Tools

Microsoft Excel

Fleet ERP system

ClickUp

Google Drive

Revolut

Job description

Smartsourcing is seeking an Accounts Payable & Fleet Administration Officer to manage supplier payments and fleet records onsite at JEG Tower, Cebu City. You will code invoices, run weekly payments, reconcile accounts, and maintain the fleet register with disposals and depreciation.

The role emphasizes accuracy, controls, and working with multiple suppliers in a fast-paced environment. The ideal candidate has 2–3 years in AP with bank reconciliations, plus fleet asset experience.