Accounts Payable & Fleet Admin Officer — Onsite Cebu

Smartsourcing Inc.; Cebu City; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

5-day Christmas Leave

Healthcare from Day 1 for you and your

family

Free lunch and barista-crafted coffee

Night shift differential

Subsidized gym membership

Smartsourcing Exclusives

Themed events and parties

Community give-back programs

Job summary

Smartsourcing is hiring for a full-time, on-site Accounts Payable & Fleet Administration Officer in Cebu City. You will own AP and fleet asset administration for an Australian asset finance business, coding supplier invoices, managing weekly payment runs, and maintaining fleet records.

Responsibilities include reconciliations, vehicle settlements, and ensuring proper controls around payments. The role suits detail-focused professionals who can multitask among multiple suppliers and priorities.

Qualifications

• 2-3 years of accounts payable experience, including bank reconciliation.
• Fleet administration experience is a strong advantage.
• Experience supporting Australian businesses or outsourcing finance teams is preferred.

Responsibilities

• Code and enter supplier invoices against the correct entity and PO; file invoices in Google Drive.
• Prepare the weekly AP payment run and ensure approvals are aligned with policy.
• Coordinate vehicle settlements and broker commissions; process fleet assets and disposals.
• Maintain the fixed asset register and reconcile fleet balance sheet accounts at month-end.
• Complete daily spend-side bank reconciliations and reconciliations for AP and fleet ledgers.
• Document and improve AP processes, SOPs, and automation where possible.

Skills

Attention to detail

Proactive

Written communication

Internal controls

Tools

Excel

Fleet ERP system

ClickUp

Google Drive

Revolut

Job description

Smartsourcing is hiring for a full-time, on-site Accounts Payable & Fleet Administration Officer in Cebu City. You will own AP and fleet asset administration for an Australian asset finance business, coding supplier invoices, managing weekly payment runs, and maintaining fleet records.

Responsibilities include reconciliations, vehicle settlements, and ensuring proper controls around payments. The role suits detail-focused professionals who can multitask among multiple suppliers and priorities.