Accounts Payable Specialist

Sourcefit; Quezon City; On-site; PHP 300,000 - 600,000; Full time

Job summary

Sourcefit is seeking an Accounts Payable Specialist to manage the full-cycle AP process, ensuring timely invoice processing, strong vendor relationships, and adherence to internal controls. You will support accurate cash flow and audit readiness while maintaining compliance with company policies.

The role is onsite at Bridgetowne or Cebu, with standard US Eastern Time work hours and Philippine holiday observances. Ideal for candidates with 2+ years in AP and ERP experience, proficient in Excel.

Qualifications

• Associate or bachelor's in accounting or finance.
• 2+ years AP or general accounting experience.
• Experience with ERP/accounting systems (IFS or similar).
• Proficiency in Excel and financial systems.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and approvals.
• Match invoices to POs and receipts where applicable.
• Process non-PO invoices with proper documentation and coding.
• Ensure invoices are processed within required timelines.
• Maintain DOA compliance and company policies.
• Reconcile vendor statements and support month-end close.

Skills

Detail oriented

Accounting principles

AP processing

Time management

Communication

Excel

ERP systems

Education

Bachelor's degree in Accounting

Tools

IFS ERP

Job description

Position Summary

The Accounts Payable (AP) Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, compliance with company policies, and maintaining strong vendor relationships. This role supports financial accuracy, internal controls, and efficient cash flow management.

Job Details

• Onsite (Bridgetowne or Cebu)
• Monday to Friday, 8:00 AM to 5:00 PM Eastern Time
• Follows selected Philippine holidays

Key Responsibilities

Invoice Processing & Payment Execution

• Review, verify, and process vendor invoices for accuracy, completeness, and proper approvals

• Match invoices to purchase orders (POs) and receipts where applicable

• Process non-PO invoices with appropriate documentation and coding

• Ensure invoices are processed within required timelines (e.g., prompt processing upon receipt)

Compliance & Controls

• Ensure all invoices meet internal documentation and approval requirements before payment

• Adhere to Delegation of Authority (DOA) and company financial policies

• Maintain accurate records for audit and regulatory compliance

• Identify and prevent duplicate or fraudulent payments through proper review controls

Vendor Management

• Communicate with vendors regarding invoice status, discrepancies, and payment timing

• Resolve invoice disputes in a timely and professional manner

• Maintain positive supplier relationships through reliable and consistent communication

Reconciliation & Reporting

• Reconcile vendor statements and resolve discrepancies

• Assist with month-end close processes related to AP

• Maintain accurate AP aging and reporting data

• Support financial reporting and audit requests

Process Improvement

• Identify inefficiencies and recommend process improvements

• Support automation and standardization efforts within AP workflows

• Assist in maintaining documentation of AP procedures

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

• 2+ years of accounts payable or general accounting experience

• Experience with ERP/accounting systems (e.g., IFS or similar platforms) preferred

Skills & Competencies

• Strong attention to detail and accuracy

• Knowledge of accounting principles and AP best practices

• Ability to manage high-volume invoice processing

• Strong organizational and time management skills

• Effective communication and problem-solving abilities

• Proficiency in Microsoft Excel and financial systems