Accounts Payable & Fleet Admin Specialist (Onsite)

Smartsourcing; Philippines; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Healthcare from Day 1 for you and your

Free lunch and barista-crafted coffee

5-day Christmas Leave

Night shift differential

Job summary

Smartsourcing in Cebu City is seeking a full-time, onsite Accounts Payable & Fleet Administration Officer. You will manage supplier invoices, weekly payment runs, and fleet records for an Australian asset-finance business.

The role emphasizes accuracy, controls, and working with multiple suppliers while coordinating settlements and depreciation schedules. Responsibilities include AP data entry, weekly payment runs, fleet asset activation and disposals, reconciliations at month end, and

Qualifications

• 2–3 years of accounts payable experience, including bank reconciliation.
• Fleet administration experience is a strong advantage.
• Experience supporting Australian businesses or outsourced finance teams preferred.

Responsibilities

• Code and enter supplier invoices against the correct entity and PO.
• Prepare the weekly AP payment run and related controls.
• Coordinate vehicle settlements and broker commissions.
• Maintain the fleet asset register and depreciation/insurance reconciliations.
• Complete day-to-day reconciliations and month-end close for AP and fleet.

Skills

Accounts payable

Fleet administration

Australian businesses experience

Tools

Excel

ClickUp

Google Drive

Revolut

Job description

Smartsourcing in Cebu City is seeking a full-time, onsite Accounts Payable & Fleet Administration Officer. You will manage supplier invoices, weekly payment runs, and fleet records for an Australian asset-finance business.

The role emphasizes accuracy, controls, and working with multiple suppliers while coordinating settlements and depreciation schedules. Responsibilities include AP data entry, weekly payment runs, fleet asset activation and disposals, reconciliations at month end, and