Executive Assistant

TOA Global Pty; Manila; Remote; PHP 357,000 - 491,000; Full time

Benefits offered by this job

21 days service incentive leaves

HMO and Life Insurance from day one

Job summary

TOA Global Pty in the Philippines is seeking a sharp, AI-enabled Executive Assistant to be the right hand of a senior leader. This remote, full-time role requires you to manage calls, calendars, emails, and documentation with professional polish.

You will leverage Microsoft 365 and AI tools to streamline operations, support Australian clients, and maintain high standards of confidentiality and service. A stable day shift and strong internet are essential.

Qualifications

• Minimum 3-5 years as Virtual Assistant/Executive Assistant or similar corporate support role.
• Experience supporting Australian or international clients is highly preferred.
• Excellent written and spoken English with professional phone etiquette.
• Ability to work independently with minimal supervision.
• Strong time management and organizational skills.

Responsibilities

• Answer and manage calls for Australian clients with professionalism.
• Capture key points and follow up on tasks and deliverables.
• Manage executive calendar with precision and clear reminders.
• Draft emails, summaries, and simple reports reflecting executive voice.
• Maintain organized digital records in cloud storage and ensure accessibility.
• Leverage AI tools to draft communications and automate repetitive tasks.

Skills

English proficiency

Time management

Attention to detail

Independent work

Communication

Tools

Microsoft 365 Suite

AI platforms

Low-code automation tools

Job description

Location: Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 32,000 - Php 44,000

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are on the lookout for a sharp, tech-savvy Executive Assistant to become the right hand of a dynamic business leader. In this role, you will be the professional voice behind every call, the engine keeping the calendar moving, and the AI-empowered operator who turns chaos into clarity. If you thrive on being organized, love working smart with modern productivity tools, and take pride in making executive operations seamlessly efficient, this is your moment.

Your Impact

• First Voice Forward & Message Master: Answer and manage incoming business calls professionally, serving as a polished front-line representative for Australian clients and stakeholders. Screen, prioritize, and relay messages, escalating urgent matters so critical updates are captured.
• Action Item Ace & Follow-Up Force: Capture key points and actionable deliverables from calls and meetings, communicating next steps clearly to team members. Follow up on task completion across the business to maintain team accountability and keep projects on track.
• Calendar Commander: Own the executive's calendar by managing appointments, overlapping schedules, and reminders with absolute precision so their day runs like clockwork.
• Wordsmith on Demand: Draft polished emails, business correspondence, meeting summaries, and simple corporate reports that reflect the executive's voice and professional standards.
• Digital Organizer: Maintain clean, well-structured digital records, file repositories, and documentation within cloud environments so vital information is always instantly accessible.
• AI Power User: Leverage cutting-edge tools-including Microsoft Copilot, Claude, Cowork Agent, Zapier, and Make-to draft communications, summarize calls, automate repetitive data tasks, and continuously level up workflow efficiency.

What You Bring

• The Experience: Minimum 3-5 years of experience as a Virtual Assistant, Executive Assistant, or in a similar corporate support role, with hands-on experience managing inbound and outbound business calls.
• International Edge (Preferred): Prior experience supporting Australian or international clients is highly preferred. You understand Western business etiquette, cultural nuances, and service expectations.
• Tech Stack Savvy: Strong proficiency across the Microsoft 365 Suite (Outlook, Teams, Word), paired with working familiarity with AI platforms and low-code automation tools to build smart digital workflows.
• Communication Excellence: Elite spoken and written English, complete with clear, professional phone etiquette and strong active listening skills that make every interaction count.
• Detail-Driven Independence: Meticulous attention to detail, exceptional time management, and the proven ability to follow complex instructions and work independently with minimal supervision.
• Discretion & Integrity: Proactive, dependable, and discreet-you handle sensitive corporate information with the utmost integrity and bring a proactive customer-service mindset to your daily tasks.
• Home Office Ready: A reliable, high-speed main and backup internet connection, along with a quiet, dedicated home-office workspace that supports seamless remote productivity.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You:

Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program:

Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security:

Comprehensive HMO and Life Insurance coverage from day one.

Day Shift Stability:

Enjoy a stable daytime schedule that respects your work-life balance, keeps your weekends completely free, and aligns perfectly with Australian business operational hours.

Remote Freedom:

Eliminate the daily corporate commute entirely and design your ideal workspace with a full-time, work-from-home arrangement backed by robust IT infrastructure support across our target regions.

Future-Proof Tech Exposure:

Fast-track your administrative career by mastering generative AI workflows, API-based task automation, and executive operations for international market leaders.