Executive Assistant to CEO - AU Business Support

OutsourcedIn; Philippines; Remote; PHP 2,836,000 - 4,096,000; Full time

Benefits offered by this job

Remote work

Job summary

OutsourcedIn is hiring an Executive Assistant to directly support the CEO of an Australian business. This remote, high-intensity role requires exceptional English, superb organization, and independent decision-making, supporting senior leadership from the Philippines.

You'll manage communications, calendars, and key deliverables, while maintaining confidentiality and contributing to strategic priorities in a fast-paced environment.

Qualifications

• 5–10 years of experience supporting Western executives, ideally from AU/US/UK.
• Near-perfect written and spoken English.
• Ability to work independently and make decisions confidently.

Responsibilities

• Manage the CEO's inbox end-to-end, drafting, responding, and prioritising emails.
• Handle inbound/outbound calls with clients and stakeholders.
• Manage the CEO's calendar, meetings, appointments, and priorities.
• Coordinate meetings, agendas, action items, and follow-ups.
• Prepare reports, summaries, presentations, and executive documents.
• Track tasks across priorities and meet deadlines.
• Act as a gatekeeper to protect the CEO's time and maintain confidentiality.

Skills

English proficiency

Executive support

Calendar management

Communication skills

Independent worker

Attention to detail

Tools

Microsoft Office

Google Workspace

CRM: HubSpot

CRM: Salesforce

Zoom

Microsoft Teams

Job description

Executive Assistant to CEO - AU Business Support (Remote)

Work From Home | Full-Time | AU Hours | PH-Based

About the Role

We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business. This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand-managing priorities, communication, and execution at a high level.

Key Responsibilities

• Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails
• Handle inbound and outbound calls with clients, stakeholders, and internal teams
• Manage the CEO's calendar, meetings, appointments, and daily priorities
• Coordinate meetings, agendas, action items, and follow-ups
• Prepare reports, summaries, presentations, and executive-level documents
• Track tasks across multiple priorities and ensure deadlines are met
• Act as a gatekeeper to protect the CEO's time and remove inefficiencies
• Maintain confidentiality across all CEO-related matters

Requirements

• 5-10 years of experience supporting Western executives, ideally from Australia, the US, or the UK
• Near-perfect written and spoken English
• Strong phone presence with excellent communication and professionalism
• Proven ability to work independently and make decisions confidently
• Highly organized with excellent attention to detail
• Fast, responsive, and execution-focused
• Experience working in fast-paced or high-performance environments

Systems & Tools

• Microsoft Office (Outlook, Excel, Word) - Essential
• Google Workspace
• CRM systems such as HubSpot or Salesforce
• VoIP and communication tools such as Zoom or Microsoft Teams

What Success Looks Like

• CEO inbox is fully managed with no backlog or missed opportunities
• Calls and client communication are handled professionally
• Calendar and meetings run efficiently without conflicts
• Follow-ups and tasks are completed without needing reminders
• CEO can focus on higher-level priorities due to strong support

Why Join Us?

• Full-time, stable remote role
• Direct exposure to senior leadership
• High-impact position with strong growth potential
• Work with an Australian business in a fast-paced environment

Originally posted on Himalayas