AI-Driven EA & Business Ops Lead

Mava Projects; Metro Manila; Remote; PHP 3,074,000 - 4,172,000; Full time

Job summary

Mava Projects, a Sydney-based residential construction and property development company, seeks an Executive Assistant & Business Operations Coordinator to support the Director. You will handle administration, coordination, information flow and reporting, while developing systems and AI-enabled processes.

You will assist with project coordination across site management, contract administration and external consultants, create dashboards, and help streamline workflows.

Qualifications

• Experience providing support to a founder, CEO or Director.
• Strong written and verbal communication in English.
• Ability to work independently and take ownership of tasks.
• Demonstrated prioritisation and ability to manage multiple competing priorities.
• Excellent attention to detail with accurate follow-through.

Responsibilities

• Manage the Director's inbox and calendar, flagging actions and follow-ups.
• Draft professional emails and correspondence.
• Coordinate meetings, reminders and priorities for the Director.
• Follow up stakeholders, consultants and suppliers as needed.
• Prepare concise summaries and briefing notes for decision-making.
• Develop and maintain SOPs, templates and repeatable workflows.

Skills

Executive support experience

Written communication

Independent working

Prioritisation & multitasking

Attention to detail

Commercial awareness

AI/Automation interest

Content creation basics

Tools

Google Workspace

Buildertrend

Project management tools

Canva

CapCut

Job description

Mava Projects, a Sydney-based residential construction and property development company, seeks an Executive Assistant & Business Operations Coordinator to support the Director. You will handle administration, coordination, information flow and reporting, while developing systems and AI-enabled processes.

You will assist with project coordination across site management, contract administration and external consultants, create dashboards, and help streamline workflows.