Administrator Assistant - AU Account - Fairview, QC location

YML Group Outsource Manila Inc.; Quezon City; On-site; PHP 201,000 - 301,000; Full time

Job summary

YML Group Outsource Manila Inc. is seeking an Administrator Assistant to join our team in Fairview, Quezon City, on a full-time basis. You will support our Australian account operations, coordinating schedules, documents, and communications from our Manila office.

This role offers growth within a professional outsourcing environment and requires strong English communication and office software skills. The position emphasizes efficient administrative processes, accurate filing, and proactive

Qualifications

• Experience as an Administrator Assistant or similar role.
• Proficient in Microsoft Office and office management software.
• Strong English communication skills (written and spoken).
• Familiarity with Australian business practices and time zones preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to the AU Account team (scheduling, correspondence and documentation).
• Manage calendars, appointments and meetings for senior staff and coordinate logistics.
• Process and organize financial documents, invoices and expense reports.
• Maintain filing systems (physical and digital).
• Liaise with clients and internal departments to ensure smooth workflow.
• Prepare reports, presentations and other business documents.
• Handle general office tasks including supplies, inventory and facilities coordination.
• Support project coordination activities and track deadlines.
• Assist with data entry and maintain database records.
• Perform other administrative duties as assigned.

Skills

Excellent English

Microsoft Office

Organisational skills

Time management

Communication with AU agencies

Customer-service oriented

Independent & team player

Attention to detail

Willingness to learn

Tools

Office management software

Job description

IMPORTANT: The selected candidate must be available and willing to start in January 2027. Please ensure your availability aligns with this timeline before applying.

About the role

We are seeking an Administrator Assistant to join the YML Group Outsource Manila Inc. team on a full-time basis. This is an exciting opportunity to support our Australian account operations from our Fairview, Quezon City location. You will play a vital role in ensuring the smooth running of administrative functions for our AU clients. This position offers the chance to work with a dynamic team whilst developing your administrative expertise in a professional outsourcing environment.

Key responsibilities

• Providing comprehensive administrative support to the AU Account team, including scheduling, correspondence and documentation

• Managing calendars, appointments and meetings for senior staff members and coordinating logistics

• Processing and organising financial documents, invoices and expense reports

• Maintaining accurate and up-to-date filing systems, both physical and digital

• Liaising with clients and internal departments to facilitate smooth communication and workflow

• Preparing reports, presentations and other business documents as required

• Handling general office administration tasks including ordering supplies, managing inventory and facilities coordination

• Supporting project coordination activities and tracking deadlines

• Assisting with data entry and maintaining database records

• Performing other administrative duties as assigned to support operational efficiency

What we're looking for

• Confident in communicating with the ATO, Australian government departments, and other agencies via phone

• Proven experience working as an Administrator Assistant or in a similar administrative support role

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with office management software

• Strong organisational and time management skills with the ability to prioritise multiple tasks

• Excellent written and verbal communication skills in English

• Attention to detail and accuracy when handling administrative tasks

• Professional demeanour and a customer-service oriented approach

• Ability to work independently and as part of a collaborative team

• Basic knowledge of financial or accounting practices is advantageous

• Familiarity with Australian business practices and time zone considerations is preferred

• Willingness to learn and adapt to new processes and systems

What we offer

At YML Group Outsource Manila Inc., we are committed to providing a supportive and professional work environment. We offer competitive remuneration, a structured career development pathway, and the opportunity to work with an established outsourcing provider. We value our employees and provide a collaborative workplace where your contributions are recognised and appreciated. Our Fairview location provides a convenient and accessible working environment, and we are flexible in supporting our team members' professional growth and development.

About us

YML Group Outsource Manila Inc. is a leading outsourcing service provider based in the Philippines. We specialise in delivering high-quality administrative and support services to clients across various industries, including the Australian market. With a commitment to excellence, reliability and customer satisfaction, we have established ourselves as a trusted partner for businesses seeking professional outsourcing solutions. Our team is dedicated to providing efficient, cost-effective services whilst maintaining the highest standards of professionalism and integrity.