Admin Assistant

TOA Global Pty; Pampanga; On-site; PHP 424,000 - 491,000; Full time

Benefits offered by this job

21 Total Annual Service Incentive Leav

HMO and Life Insurance from day one

Structured training and development

Job summary

TOA Global Pty is recruiting a Junior Admin Assistant to support Australian accounting firms from our Philippines base. The role focuses on compliance and workflow support, document handling, and data entry in practice management systems.

It is an onsite position in the Philippines, with growth potential into broader administration and client service tasks. The ideal candidate has 0-2 years’ experience in or supporting an Australian accounting firm, strong English communication, and proficiency

Qualifications

• 0-2 years' experience in or supporting an Australian accounting firm is strictly mandatory.
• Familiarity with Australian compliance structures and accounting workflow tasks.
• Proficiency with MS Office and cloud-based administration tools.
• Strong written and verbal English communication skills.

Responsibilities

• Document and correspondence management for client documents and digital correspondence.
• Systems administration: enter and maintain data in practice management systems (XPM, Karbon, APS, etc.).
• Assist with client onboarding documentation including engagement letters and ID forms.
• Coordinate calendar and schedule virtual meetings across teams.
• Support billing processes by preparing draft invoices and tracking payments.
• Assist with ASIC corporate secretarial duties including online lodgments and company updates.
• Coordinate with Australian accountants to ensure workflow tasks and deadlines are met.

Skills

English communication

Highly organized

Attention to detail

Time management

Tools

MS Office

Cloud-based administration tools

Job description

Location: Clark, Cebu, Tarlac, and Manila, Philippines
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT
Salary Range: Php 38,000 - Php 44,000

Unlock Your Potential!

TOA Global is a leading talent solutions partner for accounting firms across Australia, New Zealand, North America, and the Philippines. We connect ambitious professionals with forward-thinking firms, building careers that matter and teams that thrive. At TOA Global, your growth is our mission - and we've built an environment where exceptional people do their best work.

We are seeking a detail-oriented Junior Admin Assistant to support our Australian accounting firm clients. This is an onsite role based in the Philippines, focused on providing compliance and workflow support to accounting teams.

Your Impact

• Document & Correspondence Management: Prepare and manage client documents and digital correspondence with accuracy.
• Systems Administration: Enter and maintain data in practice management systems such as XPM, Karbon, APS, or similar platforms.
• Client Onboarding: Assist with client onboarding documentation, including engagement letters and identification forms.
• Calendar Coordination: Schedule virtual meetings and manage digital calendars across teams.
• Billing Administration: Support the billing process by preparing draft invoices and tracking client payments.
• Corporate Secretarial Tasks: Assist with ASIC corporate secretarial duties, including online lodgments and company updates.
• Workflow Support: Coordinate directly with Australian accountants to ensure workflow tasks and critical deadlines are consistently met.

What You Bring

• 0-2 years' experience in or supporting an Australian accounting firm is strictly mandatory.
• Familiarity with Australian compliance structures and accounting workflow tasks.
• Proficiency with MS Office and a strong comfort level with cloud-based administration tools.
• Strong written and verbal English communication skills, suitable for professional internal and external coordination.
• Highly organized, with strong attention to detail and excellent time management habits.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

Time for You:

Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."

Tenure Recognition Program:

Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.

Health & Security:

Comprehensive HMO and Life Insurance coverage from day one.

Professional Development Pathways:

Access to structured training, technical learning opportunities, and a clear competency framework that supports your growth from an administrative role through to leadership-level roles.

Global Exposure:

Work directly with accounting firms across Australia, New Zealand, and North America, broadening your technical knowledge and your perspective on international accounting and taxation practices.

The Hub Experience:

Work from a modern facility featuring custom workstations, a breakout room with billiards, table tennis, or foosball, and varieties of free coffee and drinks.

Daytime Done Right:

A consistent dayshift schedule means your evenings are yours-perfect for maintaining a structured and productive work-life balance while staying perfectly synced with the Australian business day.