Administrative Support Specialist | Hybrid

Amtec Global Solutions Inc.; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

Amtec Global Solutions Inc. is seeking an Administrative & Sales Support Associate in the Philippines to organize daily operations and assist sales activities.

The role requires meticulous data entry, calendar management, and professional communication with clients and prospects. The ideal candidate will be detail-oriented, able to juggle multiple priorities, and comfortable using CRM and scheduling tools to keep leads, appointments, and records up to date.

Qualifications

• Experience in administrative support or related role is preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Detail-oriented with ability to maintain accurate records.
• Proficient with MS Office or Google Workspace.
• Comfortable learning and using CRM or scheduling tools.

Responsibilities

• Provide administrative support, including data entry, document preparation, file management, and other general administrative tasks.
• Manage calendars, schedules, appointments, and meeting coordination.
• Handle email correspondence and routine communications professionally.
• Maintain accurate and organized records, reports, and databases.
• Assist with coordinating meetings and ensuring schedules are properly managed.
• Reach out to prospective clients to introduce services and coordinate appointments.
• Follow up with leads and prospects to confirm availability and schedule meetings.
• Maintain and update lead and appointment information in the appropriate systems.
• Coordinate with internal team members regarding scheduled appointments and follow-ups.
• Assist with other administrative, coordination, and sales support tasks as needed.

Skills

Administrative support

Customer service

Sales support

Appointment setting

Communication skills

Organizational skills

Time management

CRM experience

MS Office

Google Workspace

Independent work

Tools

CRM software

Scheduling tools

Job description

Job Overview

We are looking for a highly organized and dependable Administrative & Sales Support Associate to provide administrative assistance while supporting day-to-day business and sales activities.

The role involves managing administrative tasks, coordinating schedules and communications, maintaining accurate records, and assisting with client and prospect engagement. The ideal candidate is detail-oriented, adaptable, and comfortable communicating with different stakeholders while managing multiple priorities.

Key Responsibilities

• Provide administrative support, including data entry, document preparation, file management, and other general administrative tasks

• Manage calendars, schedules, appointments, and meeting coordination

• Handle email correspondence and routine communications professionally

• Maintain accurate and organized records, reports, and databases

• Assist with coordinating meetings and ensuring schedules are properly managed

• Reach out to prospective clients to introduce services and coordinate appointments

• Follow up with leads and prospects to confirm availability and schedule meetings

• Maintain and update lead and appointment information in the appropriate systems

• Coordinate with internal team members regarding scheduled appointments and follow-ups

• Assist with other administrative, coordination, and sales support tasks as needed

Qualifications

• Previous experience in administrative support, customer service, sales support, appointment setting, or a related role is preferred

• Strong verbal and written communication skills

• Excellent organizational and time-management skills

• Detail-oriented and able to maintain accurate records

• Comfortable communicating through phone, email, and other business channels

• Proficient in Microsoft Office and/or Google Workspace

• Comfortable learning and using CRM or scheduling tools

• Able to manage multiple priorities and work independently

• Professional, reliable, and responsive

What We’re Looking For

We’re looking for someone who can keep things organized, communicate confidently, and provide reliable support across day-to-day operations. Someone who is proactive, adaptable, and comfortable taking ownership of administrative tasks while helping keep schedules, appointments, and business activities moving smoothly.