Sales Administrative

Optimal Systems Distribution, Inc.; Pasig; On-site; PHP 216,000 - 288,000; Full time

Job summary

Optimal Systems Distribution, Inc. in Pasig, Philippines is seeking a highly organized Sales Administrative Assistant to support the Sales Team and ensure smooth coordination between clients and internal departments in Pasig.

The role focuses on day-to-day operations, timely responses, and excellent customer service to provincial sales personnel. You will maintain filing systems, prepare reports, assist with pull-out coordination, and handle inquiries with a professional and proactive approach.

Qualifications

• At least 1 year of relevant work experience in sales administration.
• Excellent verbal and written communication.
• Professional demeanor when dealing with clients and stakeholders.
• Customer-focused with strong interpersonal skills.
• Fast learner in a dynamic work environment.
• Highly organized, dependable, and detail-oriented.
• Punctual and responsible.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide administrative and operational support to the Sales Team, particularly provincial sales personnel.
• Handle and coordinate client requests, inquiries, and concerns in a timely and professional manner.
• Monitor delivery schedules and oversee pull-out transactions.
• Coordinate with clients and internal departments to ensure prompt resolution of issues.
• Maintain accurate filing systems and organized records of sales-related documents.
• Prepare, update, and submit reports as required by management.
• Perform other sales support and administrative duties as assigned.

Skills

Sales admin exp

Strong communication

Customer-focused

Organized

Proactive

MS Office

Tools

MS Word

MS Excel

MS Outlook

Job description

We are looking for a highly organized, proactive, and detail-oriented Sales Administrative Assistant to provide essential support to our Sales Team. In this role, you will help ensure efficient coordination between clients, internal departments, and sales personnel, contributing to smooth day-to-day operations and excellent customer service.

Key Responsibilities

• Provide administrative and operational support to the Sales Team, particularly provincial sales personnel.

• Handle and coordinate client requests, inquiries, and concerns in a timely and professional manner.

• Monitor delivery schedules and oversee pull-out transactions.

• Coordinate with clients and internal departments to ensure prompt resolution of issues.

• Maintain accurate filing systems and organized records of sales-related documents.

• Prepare, update, and submit reports as required by management.

• Perform other sales support and administrative duties as assigned.

Qualifications

• At least 1 year of relevant work experience in sales administration, customer service, or a related field.

• Strong verbal and written communication skills.

• Confident and professional when dealing with clients and stakeholders.

• Customer-focused with excellent interpersonal skills.

• Fast learner with the ability to adapt to a dynamic work environment.

• Highly organized, dependable, and detail-oriented.

• Flexible, punctual, and demonstrates a strong sense of responsibility.

• Proficient in Microsoft Office applications (Excel, Word, Outlook) is an advantage.