Administrative Supervisor

Inteluck Corporation; Makati; On-site; PHP 500,000 - 850,000; Full time

Job summary

Inteluck Corporation is seeking an Administrative Supervisor to oversee daily administrative tasks and ensure compliance with company procedures. The role requires strong organizational skills and ability to coordinate across departments, including managing licenses, utilities, and vendor relations.

The candidate should have 5–8 years of administrative experience, a Bachelor’s degree, and proficiency in Word, Excel, and PowerPoint. This is an onsite role based in Makati.

Qualifications

• Bachelor’s degree is required.
• 5–8 years of relevant administrative experience.
• Strong written and verbal communication skills.
• Supervisory skills and ability to guide staff.
• Proficient with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Oversee daily tasks of administrative staff, ensuring adherence to standards.
• Guide employees in resolving errors, complaints and disputes.
• Ensure compliance with company policies and service standards.
• Align administrative activities with other departments and teams.
• Maintain documentation of inventory, personnel, supplies and maintenance.
• Ensure timely renewal of permits and licenses.
• Handle requests assigned by management.
• Manage office utilities and budgets; prepare weekly forecasts.
• Track and process security deposits and construction bonds, incl. refunds.
• Monitor contract expirations and assist in lease negotiations.
• Support visa/work permit applications for foreign nationals.
• Supervise staff; recommend process improvements and assist with high-priority tasks.

Skills

Strong communication

Team leadership

Organizational skills

Problem-solving

Pressure handling

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Administrative Supervisor will serve as a key support resource for employees, ensuring smooth daily operations and compliance with company procedures. This role requires strong organizational skills and the ability to oversee administrative functions while coordinating with other departments.

• Oversee daily tasks of administrative staff, ensuring adherence to quality standards and procedures.

• Guide employees in resolving errors, complaints, and disputes.

• Ensure compliance with company policies, procedures, and service standards.

• Align administrative activities with other departments and teams.

• Maintain accurate documentation of inventory, personnel, supplies, and maintenance.

• Ensure timely renewal of office permits and licenses.

• Handle requests assigned by management

• Manage office utilities (Assoc Dues, Electricity, Internet, Mobiles, and etc.)

• Monitor gasoline and RFID budgets; prepare weekly forecasts.

• Track and process security deposits and construction bonds, including refunds.

• Monitor contract expirations and assist in lease negotiations.

• Support work permit visa applications and cancellations for foreign nationals.

• Supervise administrative staff, recommend process improvements, and assist with high-priority tasks.

Qualifications

• Graduate of any Bachelor’s Degree

• 5-8 years of relevant administrative experience

• Strong written and verbal communication skills

• Flexible, team-oriented, and able to work under pressure

• Supervisory skills with the ability to guide and support staff

• Proficient in Microsoft Word, Excel, and PowerPoint

• Ability to work effectively with all levels of management, staff, and external partners

• Excellent problem-solving and organizational skills

• Willing to work onsite at the Makati office at all times