Administrative Manager/Supervisor

HandPhil Enertex Inc.; Pasay; On-site; PHP 279,000 - 390,600; Full time

Job summary

A local company in the energy sector is seeking an Executive Assistant based in Pasay, Philippines. The role requires at least 2 years of experience in administrative support, focusing on executive communication and project management. Responsibilities include coordinating meetings, managing documents, and ensuring compliance with tax and audit regulations. Candidates should possess strong writing skills, be proficient in Microsoft Office, and handle tasks independently while maintaining confidentiality.

Qualifications

• Minimum 2 years in administrative support or executive assistant roles.
• Strong business writing and professional communication skills with excellent English proficiency.
• Proficient with Microsoft Office Suite and Google Workspace.

Responsibilities

• Coordinate and monitor cross-departmental communication and task implementation.
• Prepare presentations, meeting agendas, and record meeting minutes.
• Ensure smooth daily operations of the executive office.

Skills

Time Management

English Language

Problem Solving

MS Office

Organizational Skills

Discretion

Written Communication

Data Entry

Operations Management

Multitasking

Education

Bachelor’s degree in Business Administration or related fields

Tools

Microsoft Office Suite

Google Workspace

Job description

On-site - Pasay 1-3 Years Experience Bachelor Full-time

Responsibilities

• Executive Support & Cross-Functional Coordination: Coordinate and monitor cross-departmental communication and task implementation as directed by the CEO; draft official documents, reports, internal memos, business emails, and speeches.
• Meeting & Presentation Support: Prepare presentations, meeting agendas, and administrative documents; record meeting minutes and follow up on action items; assist in business reception.
• Administrative Management & Office Operations: Ensure smooth daily operations of the executive office; organize and manage contracts, legal documents, and confidential files; optimize internal administrative procedures and systems.
• External Liaison & Stakeholder Communication: Act as liaison with external parties including government agencies, clients, and strategic partners; facilitate communication and scheduling between the CEO and external stakeholders or senior executives.
• Project Tracking & Business Support: Monitor project timelines, track implementation progress, identify potential risks; conduct research and gather data to support strategic business decisions; handle ad‑hoc tasks assigned by the CEO; record daily financial transactions in accordance with accounting standards; ensure proper classification and reconciliation of general ledger accounts; perform monthly bank reconciliations and investigate discrepancies; organize and safeguard all financial records, receipts, vouchers, and compliance documents for audit readiness.
• Ensure Tax and Audit Compliance: Prepare and file accurate and timely tax returns (VAT, EWT, and Corporate Income Tax) in compliance with local tax regulations; assist in internal and external audits.

Job Requirements

• Education: Bachelor’s degree or above in Business Administration or related fields.
• Experience: Minimum 2 years in administrative support or executive assistant roles; experience in drafting speeches, meeting materials, or legal documents is a strong plus.
• Communication Skills: Strong business writing and professional communication skills, excellent English proficiency.
• Technical Skills: Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, Drive); familiarity with AI productivity tools; accounting background/skills.
• Time & Task Management: Excellent time management, multitasking, ability to stay calm under pressure.
• Flexibility & Adaptability: Willing to work flexible hours and handle urgent tasks.
• Work Ethic & Independence: Well‑organized, logical, meticulous; self‑motivated and capable of working independently.
• Process & Compliance Awareness: Familiar with corporate administrative workflows, reporting processes, and documentation standards.
• Professional Presence: Strong interpersonal skills, excellent public relations and reception etiquette, maintaining confidentiality and professionalism.

Skills

• Time Management
• English Language
• Problem Solving
• MS Office
• Organizational Skills
• Discretion
• Written Communication
• Data Entry
• Operations Management
• Multitasking

Working Location

Pasay, Philippines (On-site)