Admin Staff

Mary Grace Cafe; Parañaque; On-site; PHP 201,000 - 268,000; Full time

Job summary

Mary Grace Cafe is seeking an Administrative Staff to provide front-line administrative and logistical support for smooth office operations. You will handle office supplies, reception, inventory monitoring, and coordination of deliveries and pull-outs.

The role requires a bachelor’s degree in Office Administration and at least 1 year of related experience. Proficiency in MS Office and Google Workspace, strong communication, and a professional, customer-oriented attitude are essential for

Qualifications

• Bachelor’s degree in Office Administration or a related field.
• At least 1 year of experience in administrative work, inventory management, or a related role.
• Basic knowledge of inventory or asset tracking.
• Proficient in MS Office and Google Workspace.
• Good communication and interpersonal skills.
• Highly organized, detail-oriented, and reliable.
• Professional and customer-oriented attitude.

Responsibilities

• Monitor stock levels of office supplies and pantry items; document issued items.
• Receive and process requests for office supplies and maintain records.
• Maintain accurate inventory records and conduct periodic counts.
• Prepare, encode, and file records related to inventory and returns.
• Facilitate issuance of company tools and assets; track and retrieve items when needed.
• Assist in onboarding, requisitions, and clearance with Admin teams.
• Welcome visitors, handle calls, and maintain reception area and logbook.
• Coordinate deliveries, inter-branch items, and asset movement with logistics.

Skills

Communication skills

Interpersonal skills

Organization & detail orientation

Customer service mindset

Education

Bachelor's degree in Office Administration

Tools

MS Office

Google Workspace

Job description

The Administrative Staff provides front-line administrative and logistical support to ensure smooth and efficient office operations. The role handles office supplies and business tools issuance, reception and front desk support, inventory monitoring, and coordination of deliveries and pull-outs.

General Administration & Inventory

• Monitor stock levels of office supplies, cleaning materials, pantry items, and other office consumables.

• Receive and process requests for office supplies and ensure proper documentation of issued items.

• Maintain accurate inventory records and conduct periodic physical counts.

• Prepare, encode, and file records related to inventory, item issuance, and returns.

Business Tools & Uniforms

• Facilitate the issuance of company business tools, including laptops, mobile devices, keys, uniforms, and SIM cards.

• Maintain records of company assets issued to employees.

• Assist in the retrieval of company-issued items during employee resignation, transfer, or reassignment.

Reception & Front Desk Support

• Welcome and assist visitors, applicants, vendors, and other guests in a courteous and professional manner.

• Handle incoming calls and direct inquiries to the appropriate department.

• Maintain the cleanliness and organization of the reception area and visitor logbook.

Pull-Out & Drop-Off Area

• Monitor the movement of deliveries, inter-branch items, returns, and other items through the pull-out and drop-off area.

• Ensure proper tagging and documentation of packages, equipment, and other items.

• Coordinate with logistics personnel to ensure timely dispatch and acknowledgment of deliveries.

Coordination & Documentation

• Coordinate with Purchasing, HR, IT, and Admin teams regarding requisitions, employee onboarding, asset issuance, and clearance.

• Report discrepancies, missing or damaged items to the Admin Supervisor.

• Provide general administrative support as needed.

QUALIFICATIONS:

• Bachelor’s degree in Office Administration or a related field

• At least 1 year of experience in administrative work, inventory management, customer service, or a related role is preferred.

• Basic knowledge of inventory or asset tracking.

• Proficient in MS Office and Google Workspace.

• Good communication and interpersonal skills.

• Highly organized, detail-oriented, and reliable.

• Professional and customer-oriented attitude.

Work Schedule

• Full-time, on-site in our Paranaque Office

• 8 working hours per day, 6 days per week