Admin Supervisor

H.I.S GLOBAL BUSINESS, INC.; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

HMO Coverage

Life Insurance

Skill Allowances

Punctuality Incentives

Yearly Performance-Based Increase

Monthly Celebrations

Quarterly Engagement Activities

Job summary

H.I.S GLOBAL BUSINESS, INC. is seeking an Admin Supervisor in Makati to lead a team handling daily operations, office supplies, guest services, and compliance. You will coordinate with building management on maintenance and workplace improvements to ensure a safe, efficient office environment.

The role reports to the HR/Admin Manager and requires overseeing visa processing, government filings, travel arrangements, and policy implementation in a busy corporate setting.

Qualifications

• Bachelor’s degree in business/admin/HR or related field.
• 4–5 years of experience as Admin Supervisor.
• Knowledge of government compliance.
• PEZA and OSH compliance knowledge is a plus.
• Strong organizational and multitasking skills; able to lead a team.
• Proficient in English (written and verbal).
• Willing to work onsite in Makati.
• Willing to work flexible schedules (holidays, weekends, day/night shifts).

Responsibilities

• Supervise and delegate tasks to administrative staff for efficient, accurate work.
• Oversee day-to-day office operations to maintain a compliant, organized workplace.
• Manage facilities, supplies, equipment, and safety standards.
• Schedule meetings and prepare minutes as required.
• Act as primary contact for internal/external clients, vendors, and government offices.
• Handle communications, calls, and correspondence.
• Coordinate with admin teams in Makati and other locations.
• Assist in audits, compliance checks, and special projects.

Skills

Team leadership

Office operations

Vendor management

Compliance knowledge

Google Workspace

English communication

On-site work

Flexible schedules

Education

Bachelor’s Degree in Business Administration/HR/related field

Tools

Google Workspace

Job description

Job Description

In this position, you will hold the title of "Admin Supervisor" and you will handle a team to support daily operations and ensure the smooth and efficient functioning of the workplace. This role involves handling administrative tasks, managing office supplies and inventory, and assisting in accommodating guests. You will also help oversee office compliance and coordinate with the building administration regarding maintenance, repairs, and workplace improvements to support the well‑being of all employees. This position reports directly to the HR/Admin Manager and plays a key role in maintaining an organized, safe, and productive office environment.

Location

2251 IT Hub, Chino Roces Ave, Makati City.

Qualifications

• Bachelor’s Degree in Business Administration, Human Resources, or any related field
• At least 4-5 years experience as an Admin Supervisor
• Must have knowledge in Government Compliances.
• Knowledgeable in PEZA and OSH compliance is a plus.
• Strong organizational and multitasking skills; able to handle a team.
• Good English communication skills, both written and verbal
• Proficient in Google Workspace (Docs, Sheets, Slides, etc.)
• Willing to work onsite in Makati
• Willing to work on flexible schedules, including holidays, weekends, and day, mid, or night shifts

Key Responsibilities and Duties

• Supervise and delegate tasks to administrative staff to ensure efficient and accurate completion of work
• Oversee day-to-day office operations to maintain a smooth, organized, and compliant workplace
• Manage office facilities, supplies, equipment, and safety standards
• Organize and schedule meetings and appointments, including preparation of minutes when required
• Act as the primary point of contact for internal and external clients, vendors, and government offices
• Handle internal and external communications, including phone calls and correspondence
• Monitor and process government compliance requirements such as:
  • Business Permits
  • PEZA Office Permits
  • PEZA Farm-In and Farm-Out
  • General Information Sheet (GIS) filings
  • DOLE OSH Compliance
• Oversee end-to-end visa processing for foreign nationals, including tourist visas, 9G working visas, visa downgrades, extensions, and DOLE Alien Employment Permits.
• Prepare and distribute administrative reports and official communications.
• Develop, implement, and maintain office policies, procedures, and filing systems.
• Manage business travel arrangements including hotel bookings, transportation, dinner reservations, and expense reconciliation.
• Provide administrative support during audits, compliance checks, and special projects.
• Coordinate with administrative officers and departments in Makati and other company locations.

Benefits

• HMO Coverage
• Life Insurance
• Skill Allowances
• Punctuality Incentives
• Yearly Performance-Based Increase
• Monthly Celebrations
• Quarterly Engagement Activities