Administrative Staff

Soundemick Audio Visual Solutions Inc.; Caloocan; On-site; PHP 279,000 - 424,000; Full time

Job summary

Soundemick Audio Visual Solutions Inc. is seeking an administrative/event support specialist to manage bookings, client communications, inventory, and office documents for Lights & Sounds, AV, and events operations.

You will coordinate crews, equipment, and paperwork, ensuring smooth event delivery. Ideal candidates have at least one year in admin or events support, familiarity with AV terms, proficiency in Google Workspace and Excel, strong communication in English and Tagalog, and flexibility

Qualifications

• At least 1 year experience in admin, office, or events support.
• Familiarity with lights, sound systems, and AV equipment terms is a plus.
• Proficient in Google Workspace, Excel, email, and Messenger.
• Good communication skills in English and Tagalog.
• Flexible schedule—weekends, evenings, and event hours.
• Organized, detail-oriented, and able to multitask under pressure.
• College Graduate of any Business course.

Responsibilities

• Manage event bookings, schedules, and client confirmations.
• Coordinate deployment of crew, technicians, and equipment to venues.
• Monitor inventory of lights, speakers, consoles, cables, and accessories.
• Answer inquiries via call, email, and Messenger; prepare quotations and follow up on bookings.
• Prepare contracts, service agreements, delivery receipts, and payment collection.
• Process attendance, payroll records, and crew assignments.
• Maintain digital and physical filing systems for client records, permits, and maintenance logs.
• Assist on-site during events as needed.

Skills

Communication

Multitasking

Detail-oriented

English & Tagalog

Education

Bachelor's degree in Business/related field

Tools

Google Workspace

Excel

Messenger

Email

Job description

About the role

You will manage bookings, client communications, equipment inventory, and office documentation to ensure smooth event delivery for Lights & Sounds, Audio-Visual, and Events operations.

Key responsibilities

• Manage event bookings, schedules, and client confirmations




• Coordinate deployment of crew, technicians, and equipment to venues




• Monitor inventory of lights, speakers, consoles, cables, and accessories — log issuance, returns, and condition




• Answer inquiries via call, email, and Messenger; prepare quotations and follow up on bookings




• Prepare contracts, service agreements, delivery receipts, and payment collection




• Process attendance, payroll records, and crew assignments




• Maintain digital and physical filing systems for client records, permits, and maintenance logs




• Assist on-site during events as needed

About you

• At least 1 year experience in admin, office, or events support




• Familiarity with lights, sound systems, and AV equipment terms — advantage




• Proficient in Google Workspace, Excel, email, and Messenger




• Good communication skills in English and Tagalog




• Flexible schedule — willing to work weekends, evenings, and event hours




• Organized, detail-oriented, and can multitask under pressure




• College Graduate of any Business course