Events & Logistic Support Coordinator

Philippine Dragon Media Network Corp.; Makati; On-site; PHP 334,800 - 446,400; Full time

Benefits offered by this job

Government Mandated Benefits

Insurance Health & Wellness

HMO

Job summary

A media company in the Philippines is seeking an HR Assistant to coordinate event logistics, provide project support, and manage communication with suppliers. The ideal candidate has a Bachelor’s Degree, at least 2 years of experience in event coordination, and strong organizational skills. This full-time role is based in Makati and offers various government-mandated benefits.

Qualifications

• Minimum 2 years of experience in event coordination or a related field.
• Established relationships with a variety of event suppliers and vendors.
• Understanding of event production elements, including lighting, sound, and staging.

Responsibilities

• Assist in the setup and logistics of events, ensuring all materials are organized.
• Support project managers in the execution of events and documentation.
• Help source and manage support staff for events.

Skills

Event coordination

Communication

Problem-solving

Leadership

Education

Bachelor's Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Overview

HR Assistant Philippine Dragon Media Network Corp.

Location: Makati • Experience: 1-3 years • Education: Bachelor’s degree • Employment type: Full-time

Benefits

Government Mandated Benefits

Insurance Health & Wellness

HMO

Responsibilities

• Event Logistics & Support
  • Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
  • Coordinate deliveries, inventory movement, and logistics tracking
  • Ensure event assets and equipment are properly secured, labeled, and transported
  • Support venue preparation, supplier coordination, and loading/unloading of materials
• Project Assistance
  • Support project managers and event leads in administrative and physical event execution
  • Attend meetings or venue oculars when needed and provide post-meeting summaries
  • Document event processes (e.g., setup photos, checklists, logistic reports)
  • Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
  • Follow up with suppliers on production and delivery timelines and report to event lead
  • Assist in booking logistics-related services such as van rentals, transport, manpower, etc.
  • Maintain a basic tracker of vendor contact details, rates, and reliability
• Manpower Sourcing & Management
  • Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
  • Assist in briefing, assigning tasks, and monitoring performance of support staff during event days
  • Maintain a roster of reliable freelancers and volunteers for future use
• Internal Support
  • Ensure warehouse or storage areas are organized and up to date
  • Help manage event material inventory and flag low stocks to the team
  • Support general office/event errands as needed
  • Support in procurement for event needs
• Other Duties
  • Perform other related tasks or assignments as required by the management and project needs

Qualifications

• Education: Bachelor’s Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
• Proven Experience: Minimum 2 years of experience in event coordination or a related field
• Supplier Network: Established relationships with a variety of event suppliers and vendors
• Production Knowledge: Understanding of event production elements, including lighting, sound, and staging
• PR Skills: Ability to generate positive media coverage and manage public relations for events
• Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
• Problem-Solving Skills: Ability to think critically and resolve issues calmly and efficiently
• Independent & Resourceful: A self-starter who can take initiative and complete tasks with minimal supervision

• Bonus Skills:
• Leadership Potential: Demonstrated ability to motivate and guide others
• Creative Flair: A knack for bringing fresh and innovative ideas to the table
• Tech Savviness: Proficiency in event management software and online tools

Important Notes

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