Administrative Specialist/Assistant

Pot Supplier Manila; Quezon City; On-site; PHP 200,000 - 320,000; Full time

Job summary

A supplier company in Quezon City is seeking a highly organized Administrative Officer to support daily operations. Responsibilities include preparing quotes and invoices, monitoring payments, and coordinating with the production team. Ideal candidates should have strong organizational skills and attention to detail, with experience in administrative support roles. This position offers a dynamic work environment in a growing firm.

Qualifications

• Experience in administrative or operations support roles preferred.
• Strong attention to detail is essential.
• Ability to manage multiple tasks systematically.

Responsibilities

• Prepare quotations, invoices, and order documents.
• Monitor payment status and document transactions.
• Encode and track customer orders accurately.
• Coordinate with the production team about order details.
• Organize and maintain internal files and records.
• Assist in inventory monitoring and stock reporting.
• Support basic HR documentation and attendance.

Skills

Organizational skills

Attention to detail

Proactive follow-up

Job description

We are looking for a highly organized and detail-oriented Administrative Officer to support daily business operations and ensure smooth coordination between sales, production, and logistics. This role is responsible for maintaining accurate records, monitoring transactions, and keeping internal processes efficient and compliant.

Key Responsibilities

• Prepare quotations, invoices, and order documents
• Monitor payment status and ensure proper documentation of transactions
• Encode and track customer orders accurately
• Coordinate with production team regarding order details and timelines
• Organize and maintain files, receipts, and internal records
• Assist in inventory monitoring and stock reporting
• Support basic HR documentation and attendance monitoring

The ideal candidate is systematic, reliable, and proactive in following up on tasks. Strong attention to detail and experience in administrative or operations support roles are preferred.