Administrative Specialist/Assistant

Penline Stationery Inc.; Philippines; On-site; PHP 120,000 - 157,000; Full time

Benefits offered by this job

₱750 daily rate

6-month probation period benefits

Free daily merienda

Training and career growth

Job summary

Penline Stationery Inc. is seeking an Operations and Administrative Associate for on-site work in Makati.

The role combines e-commerce operations, inventory management, documentation, and accounting support to ensure accurate order fulfillment, updated pricing, and reliable data across company systems. The ideal candidate is proactive, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

Qualifications

• Candidate holds a relevant bachelor’s degree and has familiarity with admin support or ecommerce.
• Proficient in Excel, Sheets, and standard office software.
• Fresh graduates with internship experience are welcome to apply.

Responsibilities

• Process and monitor orders across e-commerce platforms.
• Coordinate with warehouse and delivery teams for accurate fulfillment.
• Take and maintain photo documentation of e-commerce orders before dispatch.
• Monitor inventory levels across channels and act as stock manager.
• Assist in resolving order discrepancies, returns, and related concerns.
• Update price lists and product information in system records.

Skills

Excel

Google Sheets

Microsoft Office

Attention to detail

Organizational skills

Communication

Problem-solving

Time management

Education

Bachelor's degree in Business Administration, Accountancy, Management, Commerce, Supply Chain Management or related field

Tools

QuickBooks

Job description

On-site - Makati Fresh Graduate/Student Bachelor Full-time

Job Description

Government Mandated Benefits

Operations and Administrative Associate

We are seeking a highly organized and detail-oriented Operations and Administrative Associate to support our daily business operations. This role combines e-commerce operations, inventory management, documentation, and accounting support to ensure accurate order fulfillment, updated pricing, and reliable data management across company systems.

The ideal candidate is proactive, analytical, and capable of handling multiple responsibilities in a fast-paced environment. Candidates with experience in administration, e-commerce, inventory, or accounting systems are encouraged to apply.

Key ResponsibilitiesOperations and E-Commerce Support

• Process and monitor orders across all e-commerce platforms.
• Coordinate with warehouse and delivery teams to ensure timely and accurate order fulfillment.
• Take and maintain photo documentation of all e-commerce orders before dispatch.
• Monitor and maintain accurate inventory levels across all e-commerce channels.
• Serve as the stock manager for e-commerce inventory.
• Assist in resolving order discrepancies, returns, and fulfillment-related concerns.

Pricing and Product Management

• Update and maintain company price lists.
• Ensure product costs, selling prices, and product information are accurate and up to date.
• Create, update, and maintain product records in QuickBooks.
• Coordinate with management regarding price changes and new product listings.

QuickBooks and Purchasing Support

• Encode and maintain purchase orders in QuickBooks.
• Create and update item records, including descriptions, costs, and pricing.
• Ensure accurate and timely encoding of purchases and inventory transactions.
• Maintain data accuracy and integrity within QuickBooks.

Administrative and Documentation Support

• File, organize, and maintain physical and digital records.
• Review invoices, purchase documents, and supporting records for completeness and accuracy.
• Assist in the preparation and verification of alphalist schedules and related documentation.
• Handle administrative requirements and special projects as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Accountancy, Management, Commerce, Supply Chain Management, or a related field.
• Experience in administrative support, e-commerce operations, inventory management, or accounting functions is an advantage.
• Working knowledge of QuickBooks or similar accounting systems is preferred.
• Proficient in Microsoft Excel, Google Sheets, and Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication and problem-solving skills.
• Willing to learn and adapt to new systems and processes.
• Fresh graduates with relevant internship experience are welcome to apply.

Compensation and Benefits

• Daily rate: ₱750 per day
• Company benefits upon successful completion of the 6-month probationary period
• Free daily merienda
• Opportunities for training and career growth

Work Schedule

• Full-time position
• Monday to Saturday

Location

MS Office English Language Time Management Data Entry Organizational Skills

Owner Penline Stationery Inc.