Administrative Specialist/Assistant

JBG Service Contracting Inc.; Pasay; On-site; PHP 240,000 - 360,000; Full time

Job summary

JBG Service Contracting Inc. is seeking an Admin Staff to provide essential clerical support for smooth office operations. You will manage employee records, assist with recruitment and onboarding, and handle government-mmandated requirements and documentation.

The role involves coordinating onboarding, processing government benefits, maintaining records, and supporting daily administrative tasks with minimal supervision.

Qualifications

• Bachelor's degree in Business Administration, HR, Psychology, or related field.
• 2–3 years of work experience in Administrative, HR, or Office Support functions.
• Female, Single, 25–35 years old.
• Proficient in Microsoft Office Applications.
• Strong organizational and recordkeeping skills.
• Good communication and interpersonal skills.
• Knowledge of government-mandated benefits and documentation processes is an advantage.

Responsibilities

• Maintain and organize company documents, records, and employees' 201 files.
• Data entry and accurate recordkeeping of employee information.
• Assist in recruitment activities, including applicant screening, interview scheduling, and endorsement of qualified candidates.
• Coordinate employee onboarding, orientation, and pre-employment requirements.
• Process and monitor government-mandated benefits (SSS, PhilHealth, Pag-IBIG, HMO).
• Monitor attendance, biometric records, violations, and evaluation requirements.
• Prepare and track employee performance evaluations and forms.
• Handle email, phone calls, inquiries, and admin communications.
• Assist in securing permits and processing documents with government agencies.
• Prepare reports, maintain databases, and update administrative records.

Skills

MS Office proficiency

Organizational skills

Communication skills

Multitasking

Education

Bachelor's Degree in Business Administration/HR/Related

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

The Admin Staff is responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role involves handling employee records, coordinating recruitment and onboarding activities, processing government-mandated requirements, maintaining company documents, and supporting daily administrative functions.

Duties and Responsibilities:

1. Maintain and organize company documents, records, and employees' 201 files.
2. Perform data entry and ensure accurate recordkeeping of employee information.
3. Assist in recruitment activities, including applicant screening, interview scheduling, and endorsement of qualified candidates.
4. Coordinate employee onboarding, orientation, and completion of pre-employment requirements.
5. Process and monitor government-mandated benefits such as SSS, PhilHealth, Pag-IBIG, and HMO inquiries.
6. Monitor employee attendance, biometric records, violations, and evaluation requirements.
7. Prepare, distribute, and track employee performance evaluations and assessment forms.
8. Handle email correspondence, phone calls, inquiries, and other administrative communications.
9. Assist in securing permits and processing documents with government agencies and local offices when necessary.
10. Prepare reports, maintain databases, and update administrative records as required.
11. Ensure proper filing, safekeeping, and confidentiality of company and employee documents.
12. Perform other administrative and office support functions as assigned by management.

QUALIFICATIONS

• Bachelor's Degree in Business Administration, Human Resource Management, Psychology, or related field.
• With at least 2-3 years of work experience in Administrative, HR, or Office Support functions.
• Female
• Single
• 25-35 years old
• Proficient in Microsoft Office Applications (Excel, Word, PowerPoint, Outlook).
• Strong organizational and recordkeeping skills.
• Good communication and interpersonal skills.
• Can work with minimal supervision and handle multiple tasks.
• Knowledgeable in government-mandated benefits and documentation processes is an advantage.