Executive Assistant / Operations & Admin Associate

Konektao Global BPO Corporation; Pampanga; On-site; PHP 279,000 - 502,200; Full time

Job summary

Konektao Global BPO Corporation is seeking an Executive Assistant / Operations & Admin Associate in Pampanga. You will support leadership with calendars, documents, and reports, while handling confidential information and basic bookkeeping tasks.

The role requires detail orientation, proactive communication, and the ability to coordinate with multiple departments in a hybrid setup. The ideal candidate has accounting or admin experience, strong organization, and proficiency with MS Office or

Qualifications

• Bachelor’s degree required in accounting/related field.
• Experience as Executive Assistant or admin roles preferred.
• Accounting/bookkeeping/finance experience is highly preferred.
• Strong written and verbal communication skills.
• Excellent organizational and follow-up abilities.
• Proficient with Microsoft Office or Google Workspace (Excel/Sheets).
• Able to work independently and manage multiple tasks.
• Willing to work in a hybrid setup in Pampanga.

Responsibilities

• Provide executive and administrative support to company leadership.
• Manage calendars, meetings, appointments, reminders, and internal schedules.
• Prepare documents, reports, presentations, meeting notes, and correspondence.
• Monitor emails and follow up on pending requests, approvals, and action items.
• Coordinate with employees, clients, vendors, government offices, and external partners.
• Maintain organized digital and physical company records.
• Assist with daily business operations and ensure tasks are completed on time.
• Track expenses, invoices, payments, reimbursements, and supporting documents.
• Assist with basic bookkeeping, account reconciliation, payroll documentation, and financial reporting.
• Coordinate office requirements, supplies, renewals, permits, and documents.
• Support recruitment, onboarding, employee records, and other HR admin tasks.
• Create and maintain trackers, spreadsheets, SOPs, and internal reports.
• Identify operational issues and follow up until resolved.
• Perform other executive, administrative, accounting, and operations-related duties.

Skills

Executive assistant

Administrative experience

Communication skills

Organization & time management

Confidential information handling

Microsoft Office / Google Workspace

Independent work / multitasking

Hybrid work capability

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Office Administration, Management, or a related field

Tools

QuickBooks

Xero

Job description

About the Role

We are looking for a highly organized and dependable Executive Assistant / Operations & Admin Associate to support the company’s day-to-day administrative, operational, and basic accounting activities.

The ideal candidate is proactive, detail-oriented, and comfortable handling confidential information, coordinating schedules, maintaining records, preparing reports, and supporting different departments. Candidates with accounting, bookkeeping, finance, or administrative experience are preferred.

Key Responsibilities

• Provide executive and administrative support to company leadership.

• Manage calendars, meetings, appointments, reminders, and internal schedules.

• Prepare documents, reports, presentations, meeting notes, and correspondence.

• Monitor emails and follow up on pending requests, approvals, and action items.

• Coordinate with employees, clients, vendors, government offices, and external partners.

• Maintain organized digital and physical company records.

• Assist with daily business operations and ensure administrative tasks are completed on time.

• Track expenses, invoices, payments, reimbursements, and supporting documents.

• Assist with basic bookkeeping, account reconciliation, payroll documentation, and financial reporting.

• Coordinate office requirements, supplies, renewals, permits, and other company-related documents.

• Support recruitment, onboarding, employee records, and other HR administrative tasks when needed.

• Create and maintain trackers, spreadsheets, standard operating procedures, and internal reports.

• Identify operational issues and follow up with the appropriate team members until resolved.

• Perform other executive, administrative, accounting, and operations-related duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Office Administration, Management, or a related field.

• Previous experience as an Executive Assistant, Secretary, Administrative Assistant, Operations Assistant, Accounting Assistant, or similar role.

• Accounting, bookkeeping, payroll, billing, or finance experience is highly preferred.

• Strong written and verbal communication skills.

• Excellent organizational, time-management, and follow-up skills.

• High attention to detail and accuracy.

• Comfortable handling confidential company and employee information.

• Proficient in Microsoft Office or Google Workspace, particularly Excel or Google Sheets.

• Able to work independently, prioritize multiple tasks, and meet deadlines.

• Willing and able to work under a hybrid arrangement in Pampanga.

Preferred Skills

• Familiarity with accounting software such as QuickBooks, Xero, or similar platforms.

• Experience processing invoices, expense reports, payroll documents, or government-related requirements.

• Experience supporting senior executives or company owners.

• Knowledge of basic HR, recruitment, or office administration processes.

• Strong problem-solving skills and a proactive approach to work.

Ideal Candidate

The ideal candidate is trustworthy, professional, organized, and willing to take ownership of tasks. They should be comfortable working in a fast-paced environment, following up with different stakeholders, and supporting both administrative and operational requirements.