Admin Assistant and Coordinator

Asticom Technology Inc; Makati; On-site; PHP 201,000 - 312,000; Part time

Job summary

Asticom Technology Inc in Makati City, Metro Manila, is seeking an Admin Assistant and Coordinator on a contract basis. You will support day-to-day administrative tasks, coordinate communications, and assist with events and filing systems to keep operations efficient.

The role requires strong organisational and communication skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication in English.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in all administrative work.
• Professional demeanor with strong customer service orientation.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability in a fast-paced environment.
• Experience with office management systems and scheduling software (preferred).
• Familiarity with basic accounting or finance processes (preferred).

Responsibilities

• Manage administrative tasks including scheduling meetings, maintaining calendars, and organising office resources.
• Coordinate internal and external communications, including email management and telephone reception.
• Prepare and process administrative documentation, reports, and correspondence.
• Support the coordination of company events, meetings, and gatherings.
• Maintain and organise filing systems, both physical and digital, ensuring easy access to important documents.
• Assist with data entry and database management tasks.
• Provide general support to multiple departments and team members as required.
• Liaise with external parties, vendors, and service providers on behalf of the company.
• Manage office supplies inventory and place orders as needed.
• Support the coordination of projects and initiatives through administrative oversight.

Skills

Organisational skills

English communication

Data entry

Independence and teamwork

Attention to detail

Customer service orientation

Discretion

Flexibility

Office management systems

Scheduling software

Tools

Microsoft Office Suite

Job description

About the role

Asticom Technology Inc is seeking an Admin Assistant and Coordinator to join our team in Makati City, Metro Manila. This is a contract position that plays a vital role in ensuring the smooth operation of our administrative functions. You will be instrumental in providing essential support to our teams, managing day-to-day administrative tasks, and coordinating various operational activities that keep our organisation running efficiently. This role is central to our ability to maintain organised, responsive, and professional business operations across all departments.

What you’ll be doing

1. Managing administrative tasks including scheduling meetings, maintaining calendars, and organising office resources
2. Coordinating internal and external communications, including email management and telephone reception
3. Preparing and processing administrative documentation, reports, and correspondence
4. Supporting the coordination of company events, meetings, and gatherings
5. Maintaining and organising filing systems, both physical and digital, ensuring easy access to important documents
6. Assisting with data entry and database management tasks
7. Providing general support to multiple departments and team members as required
8. Liaising with external parties, vendors, and service providers on behalf of the company
9. Managing office supplies inventory and placing orders as needed
10. Supporting the coordination of projects and initiatives through administrative oversight

What we’re looking for

1. Proven experience working as an Administrative Assistant or in a similar administrative support role
2. Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively
3. Excellent written and verbal communication skills in English
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
5. Demonstrated ability to work independently and as part of a team
6. Attention to detail and accuracy in all administrative work
7. Professional demeanour with strong customer service orientation
8. Ability to handle confidential information with discretion
9. Flexibility and adaptability in a fast-paced work environment
10. Experience with office management systems and scheduling software (preferred)
11. Familiarity with basic accounting or finance processes (preferred)