Document Controller Custodian

Phil National Lines, Inc.; Makati; On-site; PHP 334,800 - 502,200; Full time

Job summary

A shipping and construction company in Makati is looking for a Document Control Custodian. The successful candidate will manage ISO documents and ensure their integrity. Responsibilities include organizing and archiving records, adhering to document life-cycle procedures, and maintaining compliance with regulatory requirements. Candidates should have a graduate degree and 1 to 3 years of experience in document control, with knowledge of ISO 9001:2015 standards and proficiency in Microsoft Office.

Qualifications

• 4 years of graduate degree in a relevant field.
• 1 to 3 years of experience as Document Control Custodian.
• Knowledge of regulatory requirements in construction and shipping.

Responsibilities

• Manage company's ISO and other documents for accuracy and integrity.
• Archive inactive records and assist with administration.
• Ensure compliance with record-keeping policies.

Skills

Familiarity with construction projects

Knowledge of ISO 9001:2015

Hands-on experience with Microsoft Office

Digitalization/Electronic Document Management Systems (DEDMS)

Document management

Confidentiality maintenance

Preparation of revision history and reports

Education

4 years of graduate degree in Business Administration or related field

Job description

Qualifications

• 4 years of graduate degree in a relevant field such as Business Administration, Office Administration, or related course with work experience in DCC.

Experience

• 1 to 3 years of experience as DCC with ISO Standards: understanding ISO 9001, KPI, CAR, IQA, MR, and Plans Programs, for quality management systems that ensure compliance with these standards.
• Responsible for managing the company's ISO, internal, and external documents while ensuring their accuracy, quality, and integrity. DCC helps to adhere to record‑retention policies, safeguard information, and retrieve data effectively.
• Scan, image, organize, and maintain documents, adhering to the company’s document life‑cycle procedures.
• Archive inactive records following the records‑retention schedule.
• Help the department develop and maintain documents such as forms, procedures, specifications, approvals, and related items.
• 1 to 3 years of working experience in regulatory requirements: learning about industry‑specific regulations, external auditors, and health and safety laws that apply to construction and shipping documentation.
• Proven work experience as a Document Control Custodian.
• Assist with file migrations, audits, and perform administrative tasks as needed.

Skills

• Familiarity with construction projects and shipping documents/records management; knowledgeable in ISO 9001 2015 Quality Management System.
• Hands‑on experience with Microsoft Office and other computer applications.
• Knowledge of Digitalization/Electronic Document Management Systems (DEDMS).
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare revision history, master list of documents, external and internal documents, and reports on projects as needed.
• Must have ISO 9001 understanding and awareness of document and records control in ISO 9001.