Administrative Specialist/Assistant

Jigi Natics Bookkeeping Services; Lapu-Lapu; On-site; PHP 223,200 - 334,800; Full time

Job summary

A bookkeeping service provider in Central Visayas is looking for a candidate to manage client inquiries, assist with bookkeeping tasks, and maintain financial records. The ideal candidate will have a high school diploma, experience in office support, and proficiency in office software like MS Office and QuickBooks. Strong organizational skills are essential for this role.

Qualifications

• Prior experience in administrative or office support roles, especially in bookkeeping or accounting settings is preferred.

Responsibilities

• Organize and maintain client files and financial records.
• Handle client inquiries and assist with paperwork.
• Assist bookkeepers with administrative tasks.
• Input financial transactions accurately.
• Prepare and send invoices and reports.

Skills

Proficiency with office software (e.g., MS Office Suite, QuickBooks, Excel)

Attention to detail

Strong organizational and time-management skills

Education

High school diploma or equivalent

Associate’s or bachelor’s degree in business or accounting

Job description

• Office Management: Organize and maintain client files, documents, and financial records in a systematic manner.
• Client Interaction: Handle client inquiries, schedule meetings, and assist with paperwork or documentation needed for bookkeeping services.
• Support Bookkeeping Team: Assist bookkeepers with administrative tasks like data entry, organizing receipts, and maintaining financial records.
• Data Entry: Input financial transactions into accounting software or spreadsheets accurately.
• Document Preparation: Prepare and send invoices, reports, and statements to clients or vendors.

• Education: High school diploma or equivalent (associate’s or bachelor’s degree in business or accounting is a plus).
• Experience: Prior experience in administrative or office support roles, especially in bookkeeping or accounting settings, is preferred.

Skills:

• Proficiency with office software (e.g., MS Office Suite, QuickBooks, Excel).
• Attention to detail and ability to manage multiple tasks.
• Strong organizational and time-management skills.