Admin Assistant

LBA Bookkeeping and Accounting Services; Lapu-Lapu; On-site; PHP 223,200 - 334,800; Full time

Job summary

A bookkeeping and accounting service provider is seeking an Administrative Assistant in Lapu-Lapu, Philippines. The role involves providing administrative support, managing financial records, and assisting in data entry. Ideal candidates will have a high school diploma, experience in an administrative role, and proficiency in Microsoft Office and accounting software. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent; associate degree or coursework in business or accounting is a plus.
• Proven experience as an administrative assistant, preferably in a bookkeeping or accounting setting.
• Proficiency in Microsoft Office Suite and accounting software.

Responsibilities

• Provide administrative support to bookkeepers and accountants.
• Prepare and maintain financial records, invoices, and client documents.
• Assist in scheduling meetings and client consultations.

Skills

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Attention to detail

Time management skills

Education

High school diploma

Associate degree or coursework in business or accounting

Tools

QuickBooks

Xero

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Responsibilities

• Provide administrative support to bookkeepers and accountants by organizing files, managing schedules, and handling correspondence.
• Prepare, organize, and maintain financial records, invoices, and client documents.
• Assist in data entry for financial transactions, ensuring accuracy and confidentiality.
• Schedule meetings, appointments, and client consultations.
• Handle phone calls and emails, responding to inquiries or directing them to the appropriate team member.
• Monitor office supplies and place orders as needed.
• Assist in preparing reports, spreadsheets, and other financial documents.

Qualifications

• High school diploma or equivalent; associate degree or coursework in business or accounting is a plus.
• Proven experience as an administrative assistant, preferably in a bookkeeping or accounting setting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks or Xero).
• Strong organizational and time management skills.
• Excellent attention to detail and ability to handle confidential information.
• Good communication and interpersonal skills.