Administrative Specialist/Assistant

INGCO PH Traders Inc.; Caloocan; On-site; PHP 200,880 - 290,160; Full time

Job summary

INGCO PH Traders Inc. is seeking an Administrative Assistant (Reliever) to support daily office operations onsite at East Grace Park, Caloocan City. The role requires handling clerical tasks, filing, and reporting while maintaining professionalism during the reliever assignment.

Candidates should be proficient in MS Office and capable of coordinating with multiple departments. This temporary position expects strong time management and reliable performance with minimal supervision.

Qualifications

• At least college level; graduates of business-related courses are an advantage.
• Experience in clerical support, office coordination, encoding, or administrative work is preferred.
• Familiar with handling office documents, reports, records, and filing systems.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic office procedures.

Responsibilities

• Provide administrative and clerical support to daily office operations.
• Handle document filing, records management, and preparation of reports and paperwork.
• Assist in monitoring office transactions, schedules, and internal documentation.
• Encode and update data, records, and operational information accurately.
• Coordinate with departments regarding administrative concerns and requests.
• Answer inquiries, relay messages, and provide general office assistance as needed.

Skills

Clerical support

Office coordination

Data encoding

MS Office

Report preparation

Time management

Communication

Organizational skills

Multitasking

On-site work

Education

College level

Business Administration

Office Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Insurance Health & Wellness

Health Insurance, Life Insurance, HMO

POSITION: ADMIN ASSISTANT (RELIEVER)

Work Location: 130-A 6th St., 7th Ave., East Grace Park, Caloocan City

Work Arrangement: Onsite

Employment Status: Temporary / Reliever Assignment

Skills & Qualifications

• At least College Level; graduates of Business Administration, Office Management, or any related course are an advantage
• Background in clerical support, office coordination, encoding, or administrative work is preferred
• Familiar with handling office documents, reports, records, and filing systems
• Knowledgeable in basic office operations and administrative procedures
• Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint
• Capable of preparing reports, monitoring files, and organizing office documentation
• Strong communication and interpersonal skills
• Organized and able to handle multiple office tasks and deadlines efficiently
• Detail-oriented with good time management and coordination abilities
• Able to work with minimal supervision and maintain professionalism in the workplace
• Responsible, dependable, and adaptable to changing work assignments
• Willing to support various departments when needed
• Willing to work onsite at 130-A 6th St., 7th Ave., East Grace Park, Caloocan City
• Open to temporary or reliever-based employment setup

Job Description

• Provide administrative and clerical assistance to support daily office operations
• Handle document filing, records management, and preparation of reports and office paperwork
• Assist in monitoring office transactions, schedules, and internal documentation
• Encode and update data, records, and operational information accurately
• Coordinate with different departments regarding administrative concerns and office requests
• Answer inquiries, relay messages, and provide general office assistance when necessary
• Maintain organized files, records, and office supplies for efficient workflow
• Assist in preparing meeting materials, operational reports, and other office documents
• Support day-to-day office activities and ensure proper coordination of assigned tasks
• Perform other clerical, administrative, and office support duties assigned by management

MS Office Support Scheduling Time Management Analytical Skills Written Communication Organizational Skills