Administrative Specialist

BYD Philippines; Taguig; On-site; PHP 446,000 - 670,000; Full time

Job summary

BYD Philippines is seeking an experienced administrative professional to support reception, secretarial tasks, and office operations at our Taguig site. The role includes handling bills, fleet monitoring, permits, and ad-hoc project support, with a focus on organization and proactive problem-solving.

The ideal candidate will have 3–5 years in a fast-paced corporate environment, strong communication, and proficiency in Microsoft Office. First Aid/CPR certification is required or obtainable.

Qualifications

• 3–5 years of experience in administrative or executive assistant roles in a fast-paced corporate environment.
• Excellent organizational and time management skills with the ability to multitask effectively.
• Strong communication and interpersonal skills with the ability to interact professionally with colleagues at all levels.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and meticulous in work.
• Ability to work independently and as part of a team; resourceful in solving problems.
• Possess DOLE-recognized Standard First Aid & CPR certification.

Responsibilities

• Reception, front-desk, and secretarial support.
• Monitoring bills and payments for offices, warehouse, and company condos, including utilities and rentals.
• Fleet and driver monitoring, including vehicle usage, charging, maintenance, insurance, and related documents.
• Monitoring permits, leases, renewals, and other compliance requirements.
• Supporting various projects and ad-hoc tasks as assigned.
• Act as site First Aider.

Skills

Mandarin preferred

Organizational skills

Time management

Interpersonal skills

Independent worker

Proactive problem-solver

Strong communication

Tools

Microsoft Office

Job description

• Reception,front-desk,and secretarialsupport
• Monitoring bills and payments for the offices, warehouse, and company condos, including utilities

and rentals

• Fleet and driver monitoring, including vehicle usage, charging, maintenance, insurance, and related

documents

• Monitoring permits, leases, renewals, and other compliance requirements
• Supporting various projects and ad-hoc tasks as assigned
• Can act as site First Aider

What we're looking for

• Mandarin speaking candidates are preferred.
• At least 3-5 years of experience in an administrative or executive assistant role, preferably in a fast-paced, corporate environment
• Excellent organizational and time management skills with the ability to prioritize and multitask effectively
• Strong communication and interpersonal skils, with the ability to interact professionally with
• colleagues at all levels
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Qutlook)
• Meticulous attention to detail and a commitment to delivering high-quality work
• Ability to work independently and as part of a team
• Resourceful and proactive in finding solutions to problems
• Possess valid DOLE‑recognized Standard First Aid & CPR certification.