Administrative & Operations Specialist (Onsite)

BMG Outsourcing Inc.; Angeles; On-site; PHP 446,000 - 558,000; Full time

Benefits offered by this job

Laptop provided

Free HMO

Team events and celebrations

Welcome gift

Coffee session on Day 1

Shuttle service

Free meals and snacks

Generous vacation and holidays

DOLE mandated leave

Job summary

BMG Outsourcing Inc. in Angeles, Philippines is seeking an Administrative Assistant to support day-to-day operations across admin, customer service, purchasing, bookkeeping, financial administration, and quality assurance.

You will work closely with Management, Technical, and Administration teams to ensure client inquiries are handled professionally, quotes are processed efficiently, and purchases are coordinated accurately.

Qualifications

• Experience in office administration or business support is preferred.
• Professional telephone and customer service experience for business clients.
• Experience processing quotes or sales orders and coordinating purchases.
• Basic bookkeeping including reconciliations and accounts payable.
• Familiarity with IT services or fast-paced professional environments is advantageous.

Responsibilities

• Answer calls promptly and handle client inquiries or direct to the right team.
• Provide high levels of customer service via clear, timely communications.
• Convert approved quotes into sales records and coordinate purchases and subscriptions.
• Monitor orders, maintain purchasing records, and liaise with suppliers and teams.
• Perform routine bookkeeping tasks and process supplier invoices.
• Review service tickets before closure ensuring accurate labor and charges.
• Escalate concerns when needed and ensure timely resolution.
• Maintain organized electronic files and documentation per procedures.
• Support day-to-day office administration and data entry tasks.

Skills

Office admin

Customer service

Attention to detail

Phone support

Data entry

Multitasking

Microsoft 365

Bookkeeping basics

Education

Business administration qualification

Tools

Microsoft 365

Xero

Job description

BMG Outsourcing Inc. in Angeles, Philippines is seeking an Administrative Assistant to support day-to-day operations across admin, customer service, purchasing, bookkeeping, financial administration, and quality assurance.

You will work closely with Management, Technical, and Administration teams to ensure client inquiries are handled professionally, quotes are processed efficiently, and purchases are coordinated accurately.