Commercial Admin & Project Support Specialist

Offsure Global Outsourcing INC.; Angeles; On-site; PHP 201,000 - 312,000; Full time

Job summary

Offsure Global Outsourcing INC. in Angeles City, Philippines, is seeking a Commercial Admin Assistant to support project administration and invoicing in an office-based setting.

The role requires a bachelor's degree in business administration and 2–3 years of relevant experience, with strong organizational and communication skills, and proficiency in Microsoft Office and project software. Office-based environment with teamwork across PM, sales and STS teams.

Qualifications

• Bachelor's degree in business administration or related field.
• 2–3 years of relevant experience preferred.

Responsibilities

• Invoicing: progress, final, and claim requests.
• Meeting minutes: create templates for customers as needed.
• Attend meetings when required.
• Check drawings against ITP; update drawings/ITP to reflect as-built status.
• O&M manuals: collect data sheets and procedures; compile manuals.
• Meet with Project Managers to obtain information; ensure ITPs/drawings are current.
• Track O&M manual comments and revise per feedback in Procore.
• Chase technicians for timesheets; coordinate approvals with PMs.
• Raise recurring maintenance jobs.
• Convert ITP data and As-Builts into maintenance checklists.
• Assist Project Managers with admin tasks (scheduling, purchase orders, contractor orders, forms, training docs, holidays).
• Assist Sales and STS teams with admin needs.
• Create how-to guides from provided videos.

Skills

Organizational skills

Multitasking

Excellent work ethic

Communication skills

Confident and personable

Proficiency with English

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Visio

Bluebeam

Teams

simPro

Procore

Axis Site Designer

Aconex

Payapps

Job description

Offsure Global Outsourcing INC. in Angeles City, Philippines, is seeking a Commercial Admin Assistant to support project administration and invoicing in an office-based setting.

The role requires a bachelor's degree in business administration and 2–3 years of relevant experience, with strong organizational and communication skills, and proficiency in Microsoft Office and project software. Office-based environment with teamwork across PM, sales and STS teams.