Detail‑Driven Administrative Assistant | IT Services & Finance

BMG Outsourcing; Masamat; On-site; PHP 446,000 - 558,000; Full time

Benefits offered by this job

Company-provided laptop

Second monitor

Free HMO

Monthly team gratitude celebrations

Year-end party

Summer outing

Welcome gift on Day 1

Coffee session on Day 1 (hybrid/onsite

Company Shuttle Service

Free meals and snacks

Generous vacation days, holidays and s

DOLE mandated leave

Job summary

BMG Outsourcing is seeking an Administrative Assistant to support day-to-day operations, covering administration, customer service, purchasing, bookkeeping, financial administration, and quality assurance. You will work with Management, Technical, and Administration Teams to ensure enquiries are handled professionally and records are maintained.

The role is onsite with a Monday–Friday schedule (PH time) and a salary range of PHP 40,000–50,000 per month.

Qualifications

• Desirable but not essential tertiary qualification in business administration, bookkeeping, or accounting.
• Experience in office administration, business support, or a similar coordination role.
• Professional telephone and customer service experience for business clients.
• Experience processing approved quotes or sales orders and coordinating purchases with suppliers.
• Practical bookkeeping experience including account reconciliations, payment checking and allocation, accounts payable, and accurate financial data entry.
• Experience in IT services, managed services, or fast-paced professional services environment is advantageous.
• Familiarity with quoting, procurement, inventory, or service ticketing platforms.

Responsibilities

• Answer incoming telephone calls professionally, gather information, and resolve routine enquiries or direct to the appropriate team member.
• Provide high level of customer service through clear, timely communication with clients, suppliers, and internal teams.
• Convert approved quotes into sales records and coordinate ordering of hardware, software, subscriptions, and items for client jobs.
• Monitor supplier orders, keep purchasing records accurate, and update on order status, delays, or discrepancies.
• Perform bookkeeping tasks including bank reconciliations, payment checking, receipts allocation, accounts payable, and invoicing.
• Process invoices, purchases, payments, banking and other routine financial transactions accurately and on time.
• Review service tickets before closure to ensure proper recording and billing.
• Identify incomplete or inaccurate information and follow up with teams to resolve.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Ownership and proactive work style

Multi-tasking

Education

Business administration or bookkeeping qualification (desirable)

Tools

Microsoft 365

Xero

Job description

BMG Outsourcing is seeking an Administrative Assistant to support day-to-day operations, covering administration, customer service, purchasing, bookkeeping, financial administration, and quality assurance. You will work with Management, Technical, and Administration Teams to ensure enquiries are handled professionally and records are maintained.

The role is onsite with a Monday–Friday schedule (PH time) and a salary range of PHP 40,000–50,000 per month.